Seasonal Base Camp Coordinator

Job Description

Job Description

Organizational Mission :

The Appalachian Trail Conservancy’s mission is to protect, manage, and advocate for the Appalachian National Scenic Trail.

Position Summary :

Highly qualified seasonal crew staff are recruited each year to support completion of routine trail maintenance, major rehabilitation / repair, and relocation projects.

Crew Coordinators are critical to the effective operation of quality crew programs. They serve as hosts to the volunteers and are responsible for all activities necessary to ensure smooth operation of ATC's crew camps, including welcoming and orienting crew volunteers, purchasing crew food and supplies, assisting with crew vehicle maintenance, supporting fieldwork, etc.

Applicants must demonstrate responsibility, initiative, and self-motivation. They must be able to work independently with minimal supervision and cooperatively as a member of a team.

Essential Duties and Responsibilities :

• Plan menus for crew meals in the field & at base camp, supervise & conduct meal preparation while the crews are at base camp.
• Purchase food and supplies for crews efficiently and cost effectively, following ATC purchasing procedures.
• Provide basic facility upkeep such as minor repairs, cleaning, submitting work orders, etc.
• Support Crew Leaders by assisting with arrangements for routine maintenance or repairs to vehicles and tools and providing other assistance as requested.
• Assist with program management duties, including financial record-keeping, monitoring spending trends, and maintaining budget integrity.
• Ensure safe, clean, and environmentally sound conditions at the trail crew base camp.
• Promote a positive, welcoming atmosphere amongst crew staff, volunteers, and partners.
• Greet and orient newly arriving crew members to basecamp facilities, crew life while in base camp, and the history and purpose of the ATC and the volunteer crew program.
• Coordinate flight / bus transportation of volunteers between designated pickup / return locations and base camp.
• Follow the direction of designated supervisors with respect to duties, logistics, timetables, projects, submit biweekly timesheets, reports, and perform other duties as assigned.

Qualifications :

• Two or more seasons of front / backcountry camping or working outdoors.
• At least one season of trail crew leadership or camp coordination.
• Ability to manage and be responsible for all support aspects of a trail crew program.
• In good mental and physical health.
• Commitment to ATC management and resource protection efforts.
• Proven ability to work with minimal supervision.
• Ability to effectively communicate with individuals, groups, and partners.
• Ability to live independently and work with little supervision.
• Strong hiking and outdoor experience.
• Experience in working with volunteers of all ages, backgrounds, and skill levels.
• Basic knowledge of Appalachian Trail Conservancy’s cooperative management system preferred.
• Comfortable working multiple days outdoors in frequently adverse weather conditions.
• Current First-Aid and CPR certification or higher medical certification or license.
• Willingness to participate in additional required training safe driving, etc.
• Willingness to undergo background and driving record checks as required.

Physical Demands and Work Environment :

• Regular use of a computer is required; Microsoft Office, Office 365, APD, NetSuite, Salesforce, and Google applications are used.
• May be exposed to hazardous physical conditions and seasonal exposure to extreme weather conditions, including rain, snow, humidity, intense heat, and sunlight.
• Must be able to stand for long periods and perform routine moderate lifting,
• Must have a valid driver’s license. Access to a personal vehicle is strongly preferred.
• Possible exposure to ticks and pests, extreme weather, and hazards typical of an outdoor environment

Additional Information :

• Term Length : Currently planned as March 10, 2025, to early August 2025.
• Housing Stipend : (If employee meets the qualifications outlined in policy and is budgeted) Housing provided.
• Hourly Rate : $18.00 $20.00
• Location / Region required to work from : Konnarock Basecamp, Sugar Grove, Virginia
• Benefits : 1 hour of sick time per 30 hours worked.

ATC Equal Employment Opportunity Statement

The Appalachian Trail Conservancy (ATC) encourages collaboration, flexibility, and fairness with all employees and volunteers to enable participation and contributions to their fullest potential.

We are committed to being a diverse and inclusive organization and recognize that diversity contributes to an effective and successful organizational culture and mission.

The ATC prohibits discrimination in employment on the basis of race, color, religion, sex (including pregnancy, gender identity and / or expression), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, political affiliation, union membership, or any other status protected by the laws and regulations in the locations where we operate.

Appalachian Trail Conservancy's Identity Statement