As a member of the Accounting Department, the Billing Specialist provides accurate and timely completion of billing as assigned, ensuring that all tasks are completed in accordance with Firm or client billing guidelines or policies.
ESSENTIAL FUNCTIONS :
- Assist in responding timely to general billing inquiries directed by all levels of management, staff, attorneys and clients.
- Review aged unbilled WIP and provide status updates to Billing Supervisor / Director of Billing.
- Provide expense detailed back-up to accompany invoices as required.
- Research and address client overpayments and cost advances as needed to see whether applications can be completed to current invoices or if a refunded is required.
- Process invoices utilizing internal Paperless Proforma application for specific attorneys.
- Review newly opened matters for clients of assigned attorneys to see whether matters are available through e-billing websites.
- Ensure that invoices are submitted in a timely fashion and that all reduction or rejections to invoices are also addressed immediately.
- Submit Rate Requests, as required for certain vendor sites.
- Provide updates regarding invoice status to Billing Supervisor / Director of Billing.
ADDITIONAL FUNCTIONS :
Assist with special projects, as assigned.
QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES) :
Education :
High School Diploma required; Bachelor’s degree preferred.
Experience :
- Minimum of five (5) years of legal billing experience.
- 3E and Elite experience is preferred.
- Experience with electronic billing utilizing various vendor websites and the Ehub.
Knowledge, Skills, & Abilities :
- Meticulous and highly organized with the ability to manage high levels of attorney assignments.
- Excellent written and oral communications skills to all levels of the organization.
- Display ability to prioritize, ability to multitask and take initiative to assist as needed.
- Ability to work in an interactive team environment with excellent customer service skills.
- Demonstrated ability to work in a high-pressure environment.
WORK ENVIRONMENT & PHYSICAL DEMANDS :
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
PHYSICAL REQUIREMENTS
Sedentary work : Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time.
Walking and standing is often necessary in carrying out job duties.
VISUAL ACUITY
Worker is required to have close visual acuity to perform an activity such as : preparing and analyzing data and figures;
transcribing; viewing a computer terminal; extensive reading.
DISCLAIMER
Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.
This job description is not an exhaustive list of all functions that the employee may be required to perform and the employee may be required to perform additional duties.
Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will.
Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation.
If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.
Equal Opportunity Employer - vets, disability
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