Design Services Coordinator

Job Description

David Weekley Homes is currently seeking a Design Services Coordinator to join our East Coast Design Services team at our Orlando, FL office.

The ideal candidate will demonstrate a robust work ethic, exceptional communication skills, and proficiency in managing multiple priorities simultaneously.

Previous experience as an executive assistant, within residential home building or commercial sectors, a background in construction or marketing, or familiarity with architecture will be advantageous.

We are looking for an individual eager to learn and who aligns well with our organizational culture.

Responsibilities :

• Coordinate and facilitate communication among managers, ensuring timely reporting and provisioning of necessary operational tools.
• Manage comprehensive logistics for departmental meetings and events, including venue coordination, scheduling, catering, and audiovisual arrangements.
• Develop and refine PowerPoint presentations for diverse meetings, ensuring accuracy of content and associated documentation.
• Handle administrative tasks such as correspondence preparation, invoice processing, and oversight of monthly financials for accuracy and compliance.
• Provide training and onboarding support to new team members, ensuring smooth integration into departmental workflows.
• Conduct field research in collaboration with the Director of Product, assessing competition and analyzing market dynamics.
• Attend and document minutes from various departmental meetings and conference calls, ensuring accurate and timely record-keeping.
• Manage travel arrangements, including flight bookings, accommodations, and ground transportation logistics for departmental staff.

Requirements :

• Demonstrate drive, energy, and a positive attitude, always presenting oneself professionally.
• Foster camaraderie and maintain a sense of humor within a dynamic team environment.
• Possess exceptional speed in typing, thinking, and executing tasks with a strong sense of urgency to meet project objectives.
• Self-motivated work ethic, capable of both independent work and effective collaboration within team settings.
• Exhibit superior written and verbal communication skills.
• Maintain high levels of accuracy and attention to detail in all tasks.
• Display flexibility, resourcefulness, and a strong willingness to support the team as required.
• Demonstrate a strong desire for continuous learning, striving for excellence, and pursuing a successful career growth trajectory.
• Proficient in Microsoft Office suite (PowerPoint, Word, Excel, Outlook)
• Possess strong organizational acumen and excel in structured work environments
• Demonstrate a commitment to delivering exceptional internal and external customer service
• Preferred : A college degree or equivalent additional experience.
• Proven administrative experience supporting departments, teams, or executives.
• Advantageous : Experience supporting architecture firms, real estate development, or construction teams, with a demonstrated enthusiasm for tackling projects in a positive and detail-oriented manner within a team setting.

Come and join our winning team recognized by Fortune Magazine as One of the Top 100 Companies to Work For 18 times! David Weekley Homes, established in 1976, builds in 19 markets across the US and is the largest privately-held builder in America.

We offer an excellent benefits package that includes :

• Health Insurance - Medical, Dental and Vision
• 401k and discretionary 8% match
• Profit Sharing
• Vacation, Holidays & PTO
• Employee Stock Ownership Plan
• New Home Discount for Team Member & Family
• Team Member Product Discount
• College Scholarships
• Sabbaticals
• And More!
30+ days ago