Administrative Support Specialist

Position Information

General Information Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 001963 NC Salary Grade Equivalency GN08 Classification Title Administrative Support Specialist - Advanced Working Title Administrative Support Specialist Salary Range $41,251 - $47,000 Anticipate Hiring Range $41,251 - $47,000 FLSA Status Non Exempt Division Academic Affairs Department Coll of Computing&Informatics (Col) Work Unit College of Computing & Informatics Work Schedule 8 : 00 am 5 : 00 pm;

Monday Friday with occasional evening and weekend hours required, as necessary. Primary Purpose of Position The purpose of this position is to support the activities, functions, and administrative duties related to college-wide programs, processes, and special projects within the College of Computing and Informatics.

Primary responsibilities include but not limited to :

• Building, maintenance, and management of class schedules for college-wide courses
• Hiring of part-time faculty and instructors of record for college-wide courses
• Teaching assistants (TA) and instructional assistants (IA) management for college-wide courses : job posting, hiring, training, evaluation, community-building
• Execution of college-wide academic processes : processing credit-by-exam and independent study requests, issuing course authorizations, collecting course syllabi, etc.
• Assisting with procurements for college-wide programs : renewing software licenses, purchasing textbooks, instructional tools / resources, etc.
• Handling travels for students and directors in the college-wide programs
• Other administrative duties : coordinating meetings among college-wide course instructors, sending reminders about university deadlines related to courses and administrative support and coordination for special college-level programs and events (e.

g., Summer Research Experience for Undergraduates)

Minimum Education / Experience Required Minimum Qualifications :

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

University Preferred Qualifications :

Graduation from high school and demonstrated knowledge, skills, and abilities gained through four years of specialized office experience or an equivalent combination of education and experience.

Essential Job Duties This position reports directly to the Associate Dean (AD) for Undergraduate Programs and Student Success in the college of Computing & Informatics.

The range of duties include administration and coordination of a variety of business functions pertaining to the college-wide level / programs :

• Manages and executes class schedules and academic processes
• Manages hiring of part-time faculty, instructors of record, teaching assistants (TA) and instructional assistants (IA) which including training, evaluation of reviewing and approving student time sheets.
• Handles travel requests and assists with procurement as needed.
• Utilizes a mix of skills, initiative, and sound judgment to work with program directors, staff, and students.

Other Work Responsibilities

• Arranging special events / programs and assist with other assignment as needed.
• Other duties as assigned.

Departmental Preferred Experience, Skills, Training / Education

• Bachelor’s degree is preferred.
• Three years of office / clerical experience.
• Experience with employee and class schedule functions in Banner is preferred.
• Knowledge of 49erMart, P-card, NinerWorks is preferred.
• Must have excellent communication skills (both written and verbal) and interpersonal skills.
• Ability to multitask and prioritize tasks when faced with a heavy workload.
• Strong attention to detail and deadlines is essential.

Necessary Licenses or Certifications N / A Work Location Woodward Hall Posting date 06 / 26 / 2024 Closing date 07 / 09 / 2024