Job description
Our Agency Owner is looking for a well-organized Executive Assistant to provide business and personal support for a growing office.
This is a great opportunity to establish working relationships with customers, our team, and our Corporate office, and contribute to the overall efficiency of our organization.
US APPLICANTS ONLY
Job Duties :
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
- Act as the point of contact among executives, employees, clients and other external partners
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Scheduling of meetings / appointments
- Creating systems and procedures for the Agent's activities
- Providing high-level, confidential support to the Agent
- Managing content creation for social media channels and analytics, CRM systems as needed
- Managing pre and post-event logistics including travel, and product sales at engagements
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Facilitating and following up on sales and appointments
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Travel and event arrangements for Agent
- Personal duties for Agent as assigned
- Other duties and responsibilities, as assigned
Qualifications & Requirements :
- Minimum 2 years administrative support
- Able to travel to all parts of the US and / or International
- Flexibility, dependability, and adaptability
- Excellent oral, written, and interpersonal communication skills
- Excellent organizational skills and ability to process and manage projects in a fast-paced environment
- Discretion and trustworthiness
- Driven, Professional, Proactive; takes initiative and autonomous worker
- Quick thinker; creative
- Self-motivated, results-oriented and strong attention to detail
Knowledge, Skills, and Abilities
- Proven ability to work in a fast-paced, always-changing environment
- Strong computer skills, MS Word, Excel, and PowerPoint
- Detail-oriented with a strong attention to detail
- Ability to work independently to meet deadlines
- Strong problem-solving ability
- Ability to read, write, and communicate in the English language
Pay Scale : $18-21 / hr based on experience with 30 or more hours available per week
Opportunity for bonuses and incentives
Job Type : Part-time
Salary : $19.00 - $22.00 per hour
Benefits :
- Flexible schedule
- Paid time off
- Professional development assistance
Schedule :
Monday to Friday
Ability to commute / relocate :
Philadelphia, PA 19146 : Reliably commute or planning to relocate before starting work (Required)
Education :
Associate (Preferred)
Experience :
- Microsoft PowerPoint : 2 years (Preferred)
- Administrative Experience : 2 years (Preferred)
- Executive Assistant : 2 years (Required)
Work Location : Hybrid remote in Philadelphia, PA 19146
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