AR/Payroll Specialist

Job Description

Job Description

JOIN US AT SALTWORKS®

SaltWorks® offers an exciting opportunity to kickstart your career with a leading company in the industry. Our dedicated team shares a common goal of providing a wide range of premium specialty salts, focusing on top-notch quality, exceptional value, and unparalleled customer service.

As an employee at SaltWorks®, you can expect a competitive compensation package, including holiday and PTO pay, as well as generous health and retirement benefits.

We also provide life insurance, a wellness program, STD / LTD coverage, and flexible savings accounts to support your well-being.

SaltWorks® proudly stands as America's Sea Salt Company®, leading the way as a rapidly growing specialty gourmet enterprise.

Our commitment to excellence has earned us a spot on the prestigious Inc. 500 5000 list.

The Role :

The Accounts Receivable and Payroll Specialist will be responsible for managing the accounts receivable process, including invoicing, payment processing, bi-weekly payroll and collections.

This role requires a strong focus on accuracy, customer service, and the ability to handle multiple tasks efficiently. You will work closely with both internal teams and external customers to ensure the timely collection of outstanding balances.

What You'll Do :

• Generate and send accurate invoices to customers based on contractual agreements and company policies; ensure invoices are delivered promptly and correctly
• Monitor and record incoming payments, apply cash receipts to appropriate accounts, and reconcile payment discrepancies
• Proactively manage and follow up on overdue accounts. Contact customers to discuss and resolve payment issues, negotiate payment terms, and establish payment plans as necessary
• Regularly reconcile accounts receivable ledger to ensure accuracy and resolve any discrepancies; perform monthly, quarterly, and year-end reconciliations
• Provide excellent customer service by addressing inquiries, resolving disputes, and maintaining positive relationships with customers.

Handle customer account adjustments and credit memos as needed

• Prepare and present accounts receivable aging reports and other financial summaries to management; track and report on collection metrics and trends
• Identify opportunities to streamline accounts receivable and collections processes. Implement best practices to enhance efficiency and accuracy
• Process bi-weekly payroll
• Process bi-weekly transfer of payroll data to iSolved; compile internal management reports from payroll system software
• Prepare payroll journal entries
• Prepare and transmit bi-weekly 401k and FSA
• Compile payroll data such as garnishments, PTO, insurance, and 401k deductions
• Transfer internal time clocks and review the downloaded information for completeness and accuracy
• Contact various department supervisors for any missed times
• Maintain accurate and organized records of all transactions, communications, and account activities; ensure compliance with company policies and legal requirement
• Work closely with the sales and customer service teams to resolve any issues impacting accounts receivable; provide support for internal audits and financial reviews
• Adhere to Good Manufacturing Processes, Food Safety Standards and related operational procedures
• Other projects and duties as assigned

Required Education, Skills, and Experience :

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field or commensurate experience
• 3+ years of experience in accounts receivable and collections, preferably in a similar industry
• 2+ years of experience processing bi-weekly payroll
• Strong knowledge of accounting principles and practices related to accounts receivable
• Proficiency in accounting software (e.g., ADP, Sage X3, iSolved) and Microsoft Office Suite, with emphasis on Excel
• Excellent organizational and negotiation skills, with the ability to handle difficult conversations professionally
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Problem-solving skills with a proactive approach to resolving issues

Work Environment / Physical Demands :

• Ability to sit / stand for extended periods of time
• Office environment

Additional Information :

Salary Range : $25.50 - $30 / hour - Non-Exempt Part Time Position (30 hours a week) with Full Time Benefits

SaltWorks values our employees and what they bring to the company in pursuit of a common goal, offering competitive wages and a Comprehensive Benefits Plan which covers Health / Vision / Dental / Life / Wellness and matching 401k.

We also offer a package PTO (Paid Time Off) in addition to 8 days of holiday pay.

Fluctuations in the job market may necessitate adjustments to pay ranges. Final pay determinations will depend on various factors, including, but not limited to, experience levels, knowledge, skills, and abilities.

SaltWorks is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, disability, protected veteran status, age, and genetic information.

SaltWorks has adopted a zero-tolerance and drug-free workplace policy. Pre-employment drug examinations are required for all employees.

Any employment offer from SaltWorks is contingent upon the candidate maintaining valid immigration status and work authorization throughout employment, without any need for immigration sponsorship by the company.

All SaltWorks Employees are held accountable to food safety and quality standards that are communicated in job descriptions, during onboarding training, annual refresher trainings, posted policy statements and posted GMP and HACCP reminders.

All Employees are responsible for reporting food safety and food quality problems to a Manager for immediate correction.