Human Resources Coordinator

Job Description

Job Description

About Us

Founded in 1975, Arachas Group, LLC is an independent insurance and risk management company offering business, employee benefits, and personal solutions to clients of Bartlett, IL, and 44 states across the United States.

At Arachas Group, we work as one to focus on the needs of our clients. We have been providing insurance services to our clients for over 40 years.

As an independent insurance agency, we have direct contracts with some of the best insurance companies in the industry.

We believe that successful people make successful businesses, which is why we make every effort to provide our employees with an environment in which they can excel.

Our professionals are integral in defining our business delivering results to our clients and driving our company to success.

We make it our job to treat them well. We recognize the importance of our employees’ health and wellness. We are committed to providing a high quality, competitive employee benefit program which is designed to address our employees’ benefit needs.

Our benefits package is regularly reviewed and modified to offer those benefits most valuable to both the employee and their family.

Our agency understands the importance of focus and dedication and we are looking for a permanent team member who understands delivering superior service is what separates us from the rest.

Human Resources Coordinator

Job Overview :

The HR Coordinator manages various HR functions and supports employees, management, and the HR Manager. This role involves assisting with recruitment, employee relations, onboarding, offboarding, compliance, and employee development initiatives, ensuring an effective HR operation within the organization.

Responsibilities :

• Employee Communication : Communicate and respond urgently to inquiries from current and new employees, ensuring clarity and promptness.
• Collaboration with Managers : Interact regularly with agency hiring managers as well as the HR and Recruiting teams at Keystone Agency Partners to support recruitment efforts and performance management.
• Employee Relations : Assist with employee relations and resolve inquiries related to HR regulations and benefits.
• Recruitment Support : Coordinate with the recruitment division to support agency recruitment efforts, including scheduling interviews and communicating with candidates.
• Onboarding and Offboarding : Oversee the onboarding process for new employees, including conducting initial orientations and ensuring I-9 compliance.

Assist with offboarding processes and finalizing termination paperwork.

• Documentation and Compliance : Ensure all required documents are submitted to the corporate office for personnel files, maintain organized and up-to-date HR files, and assist with payroll processes.
• Training Coordination : Organize and coordinate training sessions for new hires and agency-wide training initiatives, driving employee engagement and culture development.
• Employee Development Programs : Manage employee development programs and continuing education initiatives, including tracking vacation and sick leave and collecting time and attendance records.
• Event Organization : Assist in organizing and coordinating company events and employee licensing classes.
• Miscellaneous Duties : Perform other duties as assigned to support the day-to-day operations of HR functions.

Qualifications :

• Degree in Human Resources, or related field
• Prior experience in Human Resources is highly desired
• General knowledge of various employment laws and practices
• Proficiency with MS Office Suite and experience with HR software systems
• Strong organizational and administrative skills, with attention to detail and accuracy in HR record keeping and documentation
• Strong communication skills, both in written form (email and document writing) and verbal
• Exceptional interpersonal skills, with the ability to interact effectively with employees at all levels
• Ability to handle confidential information with discretion and maintain a high level of confidentiality
• Ability to prioritize work to meet expected and routine deadlines in a fast-paced business environment without oversight

Hours : Monday-Friday, 8 : 30am-5 : 00pm (Hybrid Work Schedule)

Office Location : 852 W. Bartlett Road, Bartlett, IL 60103

Compensation and Benefits :

• Competitive salary
• Health insurance
• Dental insurance
• Vision insurance
• Disability insurance
• 401(k)
• Paid Holidays and Paid Time Off

No Solicitation Notification to Agencies : Please note that Keystone Agency Partners and our Partner Agencies do not accept unsolicited resumes or calls from third-party recruiters or employment agencies.

In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, Keystone Agency Partners will not consider or approve payment to any third parties for hires made.