HR Assistant

Job Description

Job Description

Job Summary : Under the supervision of the Director of Administration and Finance, the HR Assistant supports the human resources department in performing administrative and human resource functions within the Housing Authority of the City of Elizabeth (HACE).

This role involves assisting in the organization's day-to-day human resources administrative support, recruitment, employee records, employee benefits, training, payroll, and company culture.

Responsibilities :

• Collect and review timesheets and process payroll accurately and timely.
• Track and maintain compensatory time and leave of absence
• Maintain employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.
• Conduct surveys, interviews, and other research on HR policies, compensation, other labor negotiations, and employee satisfaction.
• Assist with preparing plans, policies, documents, and reports, including board reports, organizational charts, labor agreements, and employee handbooks.
• Assist in investigating employee grievances and gathering information to prepare for hearings / arbitration, as necessary.
• Assist in coordinating and assigning mandatory training across the organization.
• Perform administrative and recordkeeping tasks related to staffing changes, including layoffs, resignations, terminations, and extended leaves of absence.
• Attend and participate in employee disciplinary meetings, terminations, and investigations.
• Answer requests for information on policy interpretation.
• Assist in administering employee benefits, collecting and submitting employee enrollments and changes to health, dental, life, and disability.
• Assist in planning and supporting company-wide information meetings such as open enrollment, new hire orientation, and meetings to announce or discuss changes in retirement or benefits plans.
• Participates in meetings, conferences, and special training to keep abreast of current trends in personnel management, administrative techniques, and Civil Service law, rules and regulations;
• Prepares and submits all Civil Service personnel transactions to NJ Civil Service
• Performs other duties as assigned.

Qualifications :

• Bachelor’s degree in human resources, business administration, or a related field.
• three or more years of experience in Human Resources, preferably within public housing authority
• Civil Service experience required
• Strong understanding of HR principles and practices, including knowledge of Diversity & Inclusion, Equal Employment Opportunity (EEO), Americans with Disabilities Act (ADA), and state and federal employment law
• Ability to foster a culture of diversity, inclusivity, collaboration, and teamwork.
• excellent verbal and written communication skills;
• excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact,
• professionalism, and diplomacy; well organized and detail-oriented;
• ability to prioritize multiple tasks;
• proficient in Microsoft Office
• Proficient in ADP

The position is part-time at 25 hours per week, with the potential for full-time.