Admin Assistant- $16/hr

Admin Assistant

Description :

By joining Hotels & Resorts, you will play an integral role in our mission to make hotel travel possible for all. You ll be part of the largest hotel franchise company in the world, where we strive to deliver the best value to our owners and guests.

Most importantly, you ll be entrusted to live our unique Count on Me culture, set by our core values of integrity, accountability, inclusivity, caring, and fun.

At Client, we provide all team members the opportunity to grow through best-in-class training and career development, leadership training, mentorship opportunities, and educational support.

Supporting our team members is a top priority, which is why we offer competitive compensation and benefits, vacation, team member appreciation days, workplace flexibility, and much more.

At Client Hotels & Resorts, we value and embrace a culture of diversity, equity, and inclusion that supports team members of all backgrounds and experiences.

We can t wait to welcome you!

Admin Assistant The Role :

The Commercial Operations Coordinator role provides support for the Commercial Operations team and leaders within. They will manage financial tasks such as processing invoices, purchase orders, and P-card expenses for the marketing, media, loyalty, and strategic partnership teams in addition to other commercial operations teams as requested.

In addition, they will support the management of calendars, scheduling meetings, making travel arrangements, and processing T&E for key leaders.

They will handle commercial operations team visit registrations, on-site meeting logistics, and event coordination. They ll maintain files, records, and ensure timely responses to inquiries.

Expect to handle general administrative tasks, document creation, and some meeting / event planning as well.

Admin Assistant What You ll Do :

Admin Assistant Commercial Operations Team Support :

Assist with financial processes, including routing and securing necessary approvals of invoices, purchase orders, and agreements, specifically for the marketing, media, loyalty & strategic partnership team.

Support additional teams as requested.

Manage and reconcile team P-card expenses.

Work closely with the department s Executive Assistant to provide support and assistance to the overall Commercial Operations team.

Provide support for internal events team as needed, such as Kid s Day, Townhalls, etc.

Manage internal and external visitor registration and day-off logistics inclusive of meeting room booking, F&B delivery, and meeting materials.

Administrative Support for Commercial Operations Leaders :

Admin Assistant Calendar management and support as needed.

Schedule and coordinate team meetings and webinars.

Coordinate travel arrangements within company guidelines and manage itineraries.

Assist with processing timely and accurate travel & expense reports.

New hire onboarding support (equipment requests, initial setup requests, onboarding schedules, etc.).

Maintain confidentiality in all aspects of client, staff, and vendor information.

Maintain department files, lists, archives, etc.

Help to ensure timely response to departmental inquiries.

Perform general administrative functions to include copying, faxing, mailing, and filing.

Assist with coordination and maintenance of records for staff, office space, telephones, security badges, etc.

Create and modify documents such as invoices, reports, memos, letters, and agendas.

You ll Be Successful If You Have :

Admin AssistantDetail-oriented, organized, and able to multi-task while meeting deadlines.

Flexible and able to shift gears quickly; thrives on change and a fast-paced, energetic environment.

Ability to work independently and be self-motivated with a strong work ethic and sense of ownership over goals.

Ability to work effectively with others to help achieve goals.

Excellent verbal and written communication skills with the ability to interact effectively and professionally with management, colleagues, consultants, and vendors.

Strong initiative, organizational abilities, attention to detail and accuracy.

Excellent problem-solving and follow-through skills to meet deadlines and shifting priorities.

Must be able to prioritize tasks as to urgency, and detail is key for support of Commercial Operations senior leaders.

Advanced proficiency in Office (Outlook, Word, Excel, PowerPoint).

Required Qualifications / Experience :

College degree preferred or equivalent experience.

2+ years of administrative work experience, preferred.

Experience with a global organization with the ability to work across departments strongly recommended.