MEDICAL RECORDS COORDINATOR

Salary : $70,054.40 - $85,155.20 Annually

Location : BHRS - 1231 8th St.; Ste 300, CA

Job Type : Full-time

Job Number : 4496-24

Department : Behavioral Health and Recovery Services

Opening Date : 09 / 06 / 2024

Closing Date : 9 / 20 / 2024 5 : 00 PM Pacific

About the Opportunity

BILINGUAL APPLICANTS ARE ENCOURAGED TO APPLY

THE IDEAL CANDIDATE

Behavioral Health & Recovery Services is looking for a charismatic leader of the Medical Records team, which is integral to the maintenance of client medical records.

The ideal candidate should possess a background in Health Information Management or a related field, with experience in managing medical records and proficiency in EHR / EMR systems.

Strong organizational skills, the ability to work collaboratively, and a commitment to maintaining high ethical standards are essential.

Adaptability and strong time management skills are also important for handling the fast-paced and evolving nature of healthcare environments.

Customer focus, and a willingness to be part of a dynamic Department, is essential. Participating as a team player, and working with other programs, is an important aspect of this role.

To learn more about the Behavioral Health and Recovery Services department,

THE POSITION

The Medical Records Coordinator performs, as well as supervises, the completion of complex, technical medical records functions.

In addition, the Medical Records Coordinator plans, supervises, and evaluates the performance of medical records staff. Performs related duties as assigned.

Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Mid Management / Supervisory bargaining unit for labor relations purposes.

Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months.

Incumbents may also be subject to overtime, standby, callback, weekend, holiday, and shift assignments as identified in their MOU (Memorandum of Understanding).

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The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at under the Disability tab.

Typical Tasks

• Assists in formulating policies and procedures for the Medical Records Department;
• Complies with attorneys' legal requests, subpoenas and other special requests for pertinent medical record information;
• Appears in court as the legal custodian of records and testifies to the reliability of facts presented based upon the medical documents;
• Maintains all required Medical Records Department policy and procedures manuals and files;
• Administers Health Insurance Portability and Accountable Act (HIPAA) training to all staff;
• Establishes and maintains liaison with other departments, state, federal, and public agencies;
• Provides information on clients admitted to the Psychiatric Health Facility as required by the Office of Statewide Health Planning and Development.
• Serves as a resource person to the Department regarding services, medical record confidentiality, release of information, and related operational and record keeping information;
• Assist in audits concerning compliance with medical record, requirements, documentation, quality of care, and other standards;
• Ensures compliance with Federal, state, local laws and regulations governing behavioral health;
• Ensures compliance with Principles, practices, and legal requirements related to the Health Insurance Portability and Accountability Act (HIPAA) and 42 CFR Part 2 Regulations;
• Displays effective organizational and time management principles and techniques;
• Analyzes and prepares medical record office's budget and monitor expenditures;
• Utilizes electronic information systems;
• Demonstrates and maintain a high degree of initiative, maturity, integrity, and good judgement; and
• Other duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education / Experience)

KNOWLEDGE

• ICD9-CM and DSM4-R coding;
• Methods of abstracting medical information from clients charts;
• Title 22 as it relates to the Medical Records Department;
• Medico-legal law and appropriate legal citations relating to the maintenance of medical records;
• Medical disease coding;
• Medical terminology / standard nomenclature as applied to disease, operations and therapies;
• HIPAA regulations as they apply to medical records; and
• Modern office methods and practices including report writing

SKILLS / ABILITIES

• Properly maintain written medical documentation;
• Establish work priorities, meet deadlines and suggest changes;
• Evaluate, plan, organize and provide proper supervision to staff;
• Communicate effectively both orally and in writing with a variety of staff and public from diverse educational, cultural, social and economic backgrounds;
• Perform complex clerical work with speed and accuracy; and
• Supervise and provide guidance to staff.

EDUCATION / EXPERIENCE

Two (2) years in an ambulatory medical records setting performing complex medical records duties, which may include diagnostic and disease coding;

indexing and record analysis; preparation of written policies, procedures and correspondence; and, compliance with attorney legal requests and subpoenas; AND

32 hours of courses related to Medical Records and HIPAA (may receive within first six (6) months of hire).

DESIRABLE QUALIFICATIONS

• Certification as an Accredited Records Technician (ART) OR
• Certification as a Registered Records Administrator (RRA)

Proof of education (coursework or transcripts) will be required for verification purposes at the time of application. Applicants who are unable to submit proof must call (209) 525-7339 to make other arrangements before 5 pm on the final filing date.

Failure to submit proof or make other arrangements before the final filing date will result in disqualification.

We recognize your time is valuable, please only apply if you meet the following required qualifications.

Application and Selection Procedures

APPLICATION PROCEDURES / FINAL FILING DATE

Applications cannot be submitted later than 5 : 00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.

Resumes will not be accepted in lieu of a completed application.

Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application.

Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application.

The online County application is the primary tool used to evaluate your job qualifications.

EXAMINATION PROCESS

Most County recruitments consist of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.

• Application Review and Screening : Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
• Written Examination : Applicants will be invited to participate in a written exam that tests knowledge for the position.
• Oral Examination : Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
• Eligible Lists : Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months but may be extended up to eighteen months.

TENTATIVE RECRUITMENT SCHEDULE

Application Deadline : September 20, 2024

Oral Examination : Week of September 30, 2024

GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.

Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.

Stanislaus County supports the good health of its workforce. More information is available at http : / / myclubwellness.org

Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer.

If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.

Benefits associated with this position can be found at