Project Coordinator II

Description :

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Project Coordinator

Location : Hybrid, 1 day / week in Palo Alto.

Job Description :

The Project Coordinator will support a wide range of projects. The Project Coordinator should be extremely proactive and consistently look for ways to improve processes.

The ideal candidate for this role will be able to work autonomously, communicate effectively, and be well-organized with a very high attention to detail.

Day to day :

Every day and week will be slightly different, projects come on a by-need basis. You can expect to work 9 am-5 pm every day, but hours can be flexible as needed.

You will connect daily with the operations team to find out what projects require your support / management.

Must have skills :

2-5 years of Project Coordination experience, excellent written and verbal communication skills, high attention to detail, proactive, ability to switch between competing priorities, experience with light budget management and light vendor / procurement processes (PO's), experience in the tech industry, bachelor's degree required.

Teachable skills :

Procurement processes.

Tasks will include :

• Procurement / Vendor Management (15+ hours a week).
• New vendor process : Help keep security reviews moving forward, following up on contract discussions and with third-party contacts.
• Opening PO's and managing spend against budget. Process change orders as needed.
• Paper submissions and tracking (5 hours a month).
• Partner with marketing in making sure accepted papers are reflected on socials.
• Blog posts : partner with marketing to get descriptions of each paper and ensure timely delivery.
• Keep all records of paper submissions and acceptances up to date.
• University / conference partnerships or sponsorships (during high season : 10-15 hours a week).
• Additional Operations support for All hands, offsites, VTO / Team events. In-person attendance for some of these events may be required (5 hours a month).
• Onboarding support - keep onboarding documents, tracking docs, email / slack lists up to date, and provide hiring manager support (during high season : 5-10 hours a week).
• Intern program support - project plans, extension management, light budget management (during high season : 10 hours a week).
• Swag purchases, reviewing options with leadership, liaising with vendor and distributing goods to employees (30 hours a quarter).

Project Coordinator Required Skills :

Create and manage project plans; monitor and review project progress and timelines; adjust schedules and plans as needed;

and identify and resolve issues to ensure project success.

• Ensure on-time and on-budget delivery of projects while also ensuring that project gates and governance are properly adhered to during the execution of the project.
• Track utilization of project resources and manage this against the resource allocation and budget. This includes on-time entry and approvals for project timesheets.
• Support in day-to-day execution of project implementations. Assist with the planning, tracking, documentation, and status updates for the project.
• Manage one to two large projects and multiple small to medium-sized projects requiring complex cross-functional collaboration and management at the program level.
• Leverage business knowledge and expertise to drive business process improvements.
• Create and maintain comprehensive project documentation.
• Demonstrate excellent partner-facing and internal communication skills.
• Demonstrate excellent written and verbal communication skills.
• Demonstrate organizational skills including attention to detail and multitasking skills.

About TEKsystems :

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity.

We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe, and Asia.

As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change.

That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

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