Equipment and Fleet Purchasing Associate

Job Description

WHO WE ARE

Helena Agri-Enterprises, LLC is a leading full-service agronomic solutions provider that's been in business since 1957. Our first location was in West Helena, Arkansas hence the name "Helena".

We now have close to 600 locations nationwide and over 6,000 employees. Our corporate office is located in Collierville, Tennessee, a suburb outside of Memphis.

Year after year we rank at the top nationally for volume and sales in our industry. There are many facets to our company including product development, sales, operations, precision technology and manufacturing just to name a few.

ABOUT THE JOB

The Purchasing Associate for Helena's Equipment and Fleet Services team performs a variety of equipment and fleet-related functions for our field locations.

This includes processing expense invoices and maintaining records of those transactions. This position also serves as the main location contact for maintenance and repair invoices that are non-budget transactions.

WHAT YOUR DAY WILL LOOK LIKE

• Communicates with vendors and field locations to ensure timely payments.
• Sets up new vendors to receive payments.
• Researches and resolves vendor statements each month.
• Scans all processed DOT truck and trailer invoices into the Content Manager system.
• Prepares equipment and fleet parts and service invoices for manager approval.
• Ensures that invoices are coded with the proper GL for expense records.
• Submits approved expense invoices through Kofax to Accounting for payment.
• Submits capital budget equipment invoices to Accounting for payment.
• Keeps a log of all capital budget equipment invoices submitted.
• Verifies in Oracle that all submitted invoices have been paid.
• Performs responsibilities including data entry, mass mailings, copying, and filing.
• Assists in coordination and planning of team meetings and events.
• Provides excellent customer service to all internal and external customers.
• Other work-related duties as assigned by your leader.
• Regular and reliable attendance is required.
• Follows all company policies and procedures.

EDUCATION & EXPERIENCE

• Associate's degree or two years of experience is required.
• One year of agricultural business experience is preferred.
• Training will be provided.

SKILLS & QUALIFICATIONS

• Organizational and interpersonal skills.
• Ability to multi-task.
• Ability to travel by various means to meetings, trade shows and locations less than 5% of the time is required.
• Ability to read, write and speak in English is required.
• Communicating in Spanish is a valuable skill at Helena.
• Applicants for positions requiring any driving of a vehicle of any type on a roadway, must be 18 and possess a valid driver's license.

Applicants for positions requiring operation of other moving vehicles or interaction with heavy equipment must be at least 18 years of age.

Computer skills including working knowledge of Microsoft Office are required.

Successful completion of a drug test and background check

is required for all positions at Helena.

WORK ENVIRONMENT & PHYSICAL ASPECTS OF THE JOB

The work environment for this position is that of a typical office environment where the noise level is mostly quiet. This position requires you to use your hands for many different tasks and to talk, hear, walk, stand and sit.

You may be occasionally required to lift or move up to 10 pounds.

BENEFITS AT HELENA

• Health, Dental & Vision Insurance STARTS THE SAME DAY YOU DO!
• Earn up to $3,000 in Reward Dollars from Helena for your Health Savings Account (HSA).
• Helena's robust 401(k) Savings Plan offers you a 100% company-match up to 5% starting on your first day. As your years of service with Helena increase, so does our company-match - up to 10% based on your contribution amount.
• Up to 15 days paid time-off plus 9 paid holidays.
• Free Term Life Insurance at 1x your annual base pay - paid for by Helena at no cost to you.
• Free Short & Long-Term Disability.
• Up to 80 hours of paid Parental Leave.
• Education Assistance.
• And much more!

For more detailed information about our benefits, visit

STAY CONNECTED TO THE HELENA POWERHOUSE!

Helena supports individuals with disabilities, and reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Helena is an equal opportunity employer.