Senior Executive Assistant (C-Suite).

Senior Executive Assistant

VaynerX is seeking a dynamic & strategic Senior Executive Assistant to join our team. As a key player in our organization, you will serve as an indispensable partner for internal & external communications concerning our Executive-level leaders (Global C-Suite).

We are looking for an individual who embodies & seamlessly integrates core competencies essential for success in this role : strategic mindset, project administration, stakeholder & core relationship management, & business & ecosystem awareness.

The Senior Executive Assistant will perform a wide variety of administrative activities for the Global C-Suite level executives while also secondarily supporting other staff members in accomplishing projects & tasks that impact the daily operations of the department.

What Youd Do :

• Efficiently manage executive priorities, identify potential roadblocks, calendar maintenance, appointments, & travel itineraries to optimize daily schedules.
• Schedule, prepare materials for, & attend meetings as requested by the Executive(s).
• Make travel arrangements both domestic / international, including booking flights, accommodations, & transportation, for the Executive(s) & their team members as needed.
• Be available during off hours during international travel to assist with any adjustments that may arise.
• Complete monthly expense reports with attention to detail.
• Serve as a representative for Executive(s) to facilitate cross-functional problem-solving initiatives & collaboration, while also managing document drafting, proofreading, & editing tasks.
• Anticipate & address communication & efficiency issues, demonstrating autonomy & insightful decision-making.
• Act as a key driver & project lead, instituting sustainable processes, & partnering cross-functionally. Take meeting minutes, track action items, & follow up on action plan deadlines.
• Identify & leverage relationships to create value for multiple parties, showcasing keen observations & insights; acting as a seamless extension of Executive(s).
• Play a vital role as a contributor around standard operating procedures & ways of working.
• Demonstrate excellence in comprehending relevant use cases of project management & scheduling tools, evaluating & recommending new resources relevant to your role.
• Exemplify knowledge regarding global capabilities, products, & services, taking on a level of 'subject matter' expert.

What Youve Got

• 6+ years of experience supporting Executive-level Leaders (EVP to Global C-Suite), preferably in a creative agency environment.
• Advanced aptitude with G Suite (Google Workspace), Slack, Office 365, & Video Conferencing Software
• Ability to work independently, prioritize tasks, & meet deadlines with little supervision
• Able to handle sensitive & confidential information with the highest level of discretion & integrity
• Exceptional written & verbal communication skills
• Strong focus on team culture & cross-functional work
• Comfortable receiving feedback & can adjust approach accordingly
• Creative problem-solving skills & is proactive in identifying ways to improve outcomes
• Operates with the highest level of personal integrity & ethics
• Ability to manage multiple projects at the same time with varying deadlines
• Comfort with ambiguity & proven ability to create clarity

Unsure if you meet the qualifications? We are always looking for talent which will continue to cultivate an inclusive & representative team that will enhance our perspectives, skill sets, background, & behaviors.

We encourage those who are passionate about what we do to apply!

• Exact compensation may vary based on skills, experience, & location.
• Employer-sponsored 401k with match
• Medical, Dental, & vision coverage
• Unlimited PTO
• Caregiver (Parental) Leave
• Health & Wellness benefits
30+ days ago