Our client, a leading biotechnology research firm is seeking a proactive and highly organized Executive Assistant to support their CEO.
This is a hybrid contract role in Redwood City, CA looking for a rock star to go full-time with. The ideal candidate will have exceptional communication skills, strong attention to detail, and a passion for the biotechnology field.
If you have a proven ability to manage multiple priorities, maintain confidentiality, and foster relationships with internal and external stakeholders, we encourage you to apply!
Please note this is a temp-to-perm role in Redwood City, pay will $130-140k
Key Responsibilities :
- Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
- Prepare and organize materials for meetings, including agendas and presentations.
- Draft and edit correspondence, reports, and other documents as needed.
- Act as the primary point of contact between the CEO and internal / external stakeholders.
- Facilitate communication and ensure timely responses to inquiries.
- Represent the CEO in meetings when necessary, taking notes and providing follow-up.
- Assist in the coordination and tracking of special projects and initiatives.
- Help prioritize tasks and deadlines, ensuring timely completion of objectives.
- Handle sensitive information with discretion and maintain confidentiality.
- Ensure compliance with company policies and procedures.
- Organize and coordinate company events, board meetings, and retreats.
- Support logistics for conferences and industry events.
Requirements :
- Bachelor’s degree preferred
- 3+ years of experience as an executive assistant, preferably in a biotechnology or scientific research environment.
- C-level experience is a plus
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong problem-solving skills and a proactive mindset.
- High level of professionalism and integrity.
- Interest in biotechnology and an understanding of industry terminology is a plus.
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