Overview
We are looking for a Senior Executive Personal Assistant to join our team in SIG’s Philadelphia area (Bala Cynwyd) headquarters.
We’re looking for a resourceful multi-tasker who thrives on meeting the needs of others. This individual will sit onsite with our team five days a week.
The ideal candidate will have prior experience supporting high-level executives.
In this role, you will :
- Serve as a key liaison for senior executives
- Coordinate complex travel arrangements including private and commercial flights, cars, hotels, and other reservations
- Handle confidential and sensitive information with the utmost discretion
- Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
- Process expense reports, pay bills and manage vendors / service providers
- Maintain dynamic calendars, scheduling internal and external meetings
- Assist with personal errands and appointments
- Limited off-hour availability as needed
What we're looking for
- A minimum of 10 years of experience as an Executive (Personal) Assistant supporting high-level and / or C-suite executives
- Pro-active problem-solver with very little need for direction to get things done right
- Exceptional follow-up and project management skills
- An eye for detail, ensuring high standards in all aspects of work
- High level of integrity and discretion in handling a wide variety of confidential information
- A polished, positive can do attitude with the ability to stay calm under pressure
- Exceptional communication skills, both written and verbal
- Ability to support with high level executives with grace and diplomacy
- A bachelor’s degree is strongly preferred
- Excellent Microsoft Office Suite skills
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