Office Manager

Office Manager

Vision Technologies is looking for an Office Manager to join our team with strong ownership, attention to detail, and customer service skills. The Office Manager is the first point of contact for our teammates, customers, vendors, and guests and sets the tone for their great experience. The ideal candidate can operate independently, seeks continuous improvement, and loves being the go-to person for teammates.

Responsibilities

Front Desk Support

Maintains the front lobby of the Glen Burnie, MD office as a World Class Business environment

Responds to all incoming phone calls providing 100% customer satisfaction

Ensure all visitors have checked in and received a badge prior to meeting with the Vision teammate

General Office Support

Sort and distribute incoming mail and postmark outgoing mail as and when requested

Create Priority Mail & FedEx shipping labels as and when requested

Maintain postage meter & mailing supplies

Log and scan mail for AR and Fleet Management

Maintain cleanliness in kitchen and ensure supplies are stocked

Support the marketing team with planning and execution of office events

Ensure all food is ordered in a timely and cost-effective manner, for meetings

General support of office team where applicable

Travel Support

Own our travel program in partnership with our finance team, main point of contact for our travel partners

Support operations team travel scheduling in a timely and cost-effective manner

Code and submit expense reports for all corporate travel charges weekly

Qualifications

Minimum of 3-5 years' experience as a receptionist and / or office management

Experiencing answering and routing inbound phone calls

Excel and Word software experience

Strong problem-solving and troubleshooting skills

Attention to detail and excellent communication and interpersonal skills

Physical Demands :

The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position, which sometimes include lifting objects over 20 pounds. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Job Type : Full-time Hourly. Regular hours are 9am 5pm Monday Friday. May be required to work additional hours and / or weekends, as needed, to meet the assigned workload.

Location : Glen Burnie, MD office