Talent.com
Executive Assistant to CEO

Executive Assistant to CEO

MichaelsIrving, TX, US
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Executive Assistant

Support Center - IrvingMichaels is seeking an Executive Assistant to provide high-level administrative and strategic support to the CEO. Successful candidates will be highly organized, proactive, detail-oriented with exceptional problem-solving and decision-making skills. This is a high-visibility role for an individual who thrives in a fast-paced environment. It functions as the central hub of the CEO's office, ensuring maximum productivity, efficiency, and confidentiality and serves as a professional liaison for internal and external stakeholders.

Key Responsibilities

1. Strategic Time & Schedule Management

  • Calendar Management : Proactively manage a busy calendar, prioritize meetings based on business needs, trouble-shoot conflicts and filter requests to optimize the CEO's time.
  • Meeting Preparation : Schedule meetings, assist in designing, preparing, gathering and distributing documents, reports, presentations, agendas, and pre-reads; ensure the CEO is prepared for all meetings and discussions.
  • Time Allocation Optimization : Anticipate scheduling conflicts and shifts in priority, proactively adjust the schedule as needed to ensure the CEO's time is effectively dedicated to strategic priorities.

2. Communication & Stakeholder Liaison

  • Gatekeeping and Filtering : Serve as the primary point of contact and effectively field, prioritize, and manage all internal and external communications (email, phone, etc.).
  • Drafting Correspondence : Draft, proofread, and edit communications, including company-wide announcements, meeting materials, emails, etc.; ensure accuracy and alignment with the CEO's voice.
  • Confidentiality : Handle all matters, documents, and discussions with extreme discretion, professionalism, confidentiality and integrity.
  • Contacts : Maintain and update contact lists for important partners and industry leaders.

    • 3. Travel & Logistics Coordination

  • End-to-End Travel Planning : Manage all aspects of domestic and international travel, including complex itineraries, visa requirements, booking accommodations, meal planning, and preparing comprehensive travel packets.
  • Expense Management : Prepare and submit detailed expense reports, manage invoices, and track budget adherence.

    • 4. Project Management & Operational Support

  • Initiative Tracking : Track progress on key corporate initiatives and deliverables, ensuring deadlines are met and timely updates are being provided.
  • Administrative Excellence : Organize and maintain electronic and physical files, manage supplies for the executive office, and assist with occasional personal scheduling tasks.
  • Event Coordination : Plan and execute small to large-scale events, including executive offsites, leadership retreats, and internal team celebrations and events.
  • Other duties as assigned.

    • Required Qualifications

  • Experience : 7-10 years of experience supporting a C-Level Executive (CEO, COO, or President) in a fast-paced corporate environment.
  • Technical Mastery : Advanced proficiency with productivity software (e.g., Microsoft Office Suite, Google Workspace), and virtual meeting platforms (Zoom, Teams).
  • Communication Skills : Exceptional written and verbal communication skills, able to convey complex information clearly and professionally to all levels of the organization.
  • High Discretion : Demonstrated history of managing highly sensitive and confidential information with unwavering integrity and professionalism.
  • Proactive & Resourceful : Must possess a strong sense of urgency to achieve objectives, the ability to anticipate needs, effectively trouble-shoot conflicts and challenges, and a proven track record of identifying problems and solving them independently and effectively.
  • Judgment and Problem-Solving : Uses sound judgment and makes quality decisions independently, resolves issues calmly and efficiently, exhibits a positive "can do" attitude to identity alternatives to solve problems and improve results.
  • Adaptability : Capacity to navigate ambiguity and adjust to new information, changing strategic direction and unexpected obstacles under pressure.
  • Collaboration : Is a team player, willing to jump in and help others, is approachable, inclusive and respectful, gains trust and support across the organization.
  • Organizational Skills : Can maintain order in a demanding and changing environment.
  • Accountable : Takes personal responsibility for outcomes and actions.
    • serp_jobs.job_alerts.create_a_job

    Executive Assistant • Irving, TX, US

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    Executive Assistant to C-Suite

    Executive Assistant to C-Suite

    Symbiotic ServicesDallas, TX, US
    serp_jobs.job_card.full_time
    Executive Assistant To C-Suite.The Executive Assistant provides direct support to the Chief Human Resources Officer, managing executive tasks, serving as a liaison, and overseeing special projects ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    Executive Assistant to the CEO

    Executive Assistant to the CEO

    DatavocityAllen, Texas, United States, 75013
    serp_jobs.job_card.full_time
    At Datavocity, we transcend the boundaries of traditional IT services.Our vision is to be more than just a technology provider. we aspire to be a trusted partner driving positive change through tec...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant to the Chief Investment Officer - Private Wealth Management Firm

    Executive Assistant to the Chief Investment Officer - Private Wealth Management Firm

    Trademark Hire, LLCDallas, TX, United States
    serp_jobs.job_card.full_time
    Executive Assistant to the Chief Investment Officer - Private Wealth Management Firm.Get AI-powered advice on this job and more exclusive features. Our client, a successful Dallas, TX boutique finan...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    ToyotaPlano, TX, US
    serp_jobs.job_card.full_time
    These are just a few words that describe what life is like at Toyota.As one of the world's most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    Assistant, Executive

    Assistant, Executive

    Baker Tilly Advisory Group, LPUSA, Texas, Frisco
    serp_jobs.job_card.full_time
    Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U. New York, London, San Francisco, Los Angele...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant to General Counsel

    Executive Assistant to General Counsel

    The Encompass GroupLewisville, TX, US
    serp_jobs.job_card.full_time
    The Encompass Group is looking for an Executive Assistant to join our company in our Lewisville, TX office.This vital role provides administrative support, meeting coordination, event planning, tra...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Travel Physical Therapy Assistant (PTA) - $34 to $38 per hour in Ennis, TX

    Travel Physical Therapy Assistant (PTA) - $34 to $38 per hour in Ennis, TX

    AlliedTravelCareersEnnis, TX, US
    serp_jobs.job_card.full_time
    AlliedTravelCareers is working with Patterns LLC to find a qualified Physical Therapy Assistant (PTA) in Ennis, Texas, 75119!. PA is needed for a 13-week assignment.Patterns is one of the leading se...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Steward

    Executive Steward

    The Fairmont HotelDallas, TX, United States
    serp_jobs.job_card.full_time
    Fairmont Dallas, located in the Arts District of downtown Dallas, offers 545 elegant guestrooms and suites, with over 73,000 square feet of flexible meeting space. For over 50 years, Fairmont Dallas...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Executive Assistant to CEO

    Executive Assistant to CEO

    One World Recovery NetworkHurst, TX, US
    serp_jobs.job_card.full_time
    Executive Assistant (C-Suite Expertise).One World Recovery Network (OWRN) is seeking an experienced, highly organized Executive Assistant to serve as the strategic partner and right hand to the CEO...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Executive Analyst to the CEO

    Executive Analyst to the CEO

    Frontline Source GroupDallas, TX, US
    serp_jobs.job_card.full_time
    Our client is seeking an exceptional Executive Analyst to support the CEO in a high-pressure, fast-paced environment.This key role involves extensive collaboration with senior leadership, handling ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Legal Assistant (Litigation)

    Legal Assistant (Litigation)

    JobotFort Worth, TX, US
    serp_jobs.job_card.full_time
    Trusted, long-standing full-service Texas law firm seeks a skilled legal assistant with probate experience to join the team!. This Jobot Job is hosted by : Jessica Carroll.Are you a fit? Easy Apply n...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant to Chief Executive Officer

    Executive Assistant to Chief Executive Officer

    J.HilburnLewisville, TX, US
    serp_jobs.job_card.full_time
    The Executive Assistant to the CEO to provide administrative, operational, and strategic support to the CEO in support of achieving the Company's outcomes through effective and efficient working re...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant to CFO & Head of Legal

    Executive Assistant to CFO & Head of Legal

    BlockchainDallas, TX, US
    serp_jobs.job_card.full_time
    Executive Assistant To CFO & Head Of Legal.We power 1 / 3 of Bitcoin network transactions and serve 37M verified users across 200+ countries. CFO and Head of Legal will provide individualized administ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Meeting Manager

    Executive Meeting Manager

    The Fairmont HotelDallas, TX, United States
    serp_jobs.job_card.full_time
    Fairmont Dallas, located in the Arts District of downtown Dallas, offers 545 elegant guestrooms and suites, with over 73,000 square feet of flexible meeting space. For over 50 years, Fairmont Dallas...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    Executive Administrative Assistant to CEO

    Executive Administrative Assistant to CEO

    FotonaIrving, TX, US
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    Globally recognized for exceptional product performance and versatility, Fotona develops award-winning aesthetic, medical, and dental lasers. With over 50 years of laser expertise and industry ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant, C-Level

    Executive Assistant, C-Level

    Stronghold Investment ManagementDallas, TX, US
    serp_jobs.job_card.full_time
    Stronghold Investment Management ("Stronghold," "SIM," or "the Firm") is a technology-driven, vertically integrated investment manager focused on real-assets and related private markets.Stronghold ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant (Coppell, TX) Austin Bridge & Road

    Executive Assistant (Coppell, TX) Austin Bridge & Road

    Austin ExternalCoppell, TX, US
    serp_jobs.job_card.full_time
    Executive Assistant (Coppell, TX) Austin Bridge & Road.Austin Industries is one of the nation's largest, most diversified U. With more than 7,000 employee-owners, Austin Industries provides nearly ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    Executive Assistant

    Executive Assistant

    DatavocityAllen, Texas, United States, 75013
    serp_jobs.job_card.full_time
    At Datavocity, we transcend the boundaries of traditional IT services.Our vision is to be more than just a technology provider. we aspire to be a trusted partner driving positive change through tec...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30