Manager, Specialty Programs and Projects

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POSITION OVERVIEW :

Reporting to the Senior Director of Programs, the Manager of Specialty Programs & Projects (MSPP) will oversee the planning and execution of all aspects of the College Preparation, Access and Completion (CPAC) program and special projects that support all programs at BBBSLA.

They will provide support for the development, implementation, and delivery of BBBSLA's Specialty Programs, as well as strategic oversight on the program management team.

This role will support the development of strategic partnerships to build and deliver program outcomes and goals. The MSPP will provide supervision to the team who is providing direct case management to their caseloads.

Finally, this role is responsible for leading and managing projects that are unique, complex, or strategically important to the Programs team.

This is a full-time, benefits eligible, hybrid work position with a mix of virtual and in-office work. The position also requires travel for face-to-face meetings with corporate and school partners.

ESSENTIAL JOB ACTIVITIES AND RESPONSIBILITIES :

The essential job activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Program Delivery

• Manage and oversee all aspects of the College PAC (Preparation, Access, Completion) program and additional Specialty Programs, as assigned, in collaboration with BBBSLA leadership and program team members.
• Manage the development of strategies that help sustain mentees, mentors and parents' involvement with BBBSLA in their Specialty Programs.
• Act as liaison with program partners and the BBBS National office for program activities.
• Ensure the successful recruitment and onboarding of match participants, working in conjunction with CPAC Coordinators annually.
• Responsible for maintaining Specialty Programs data systems reflecting goals, completions, and overall progress.
• Evaluate and analyze program outcomes to improve model and service delivery.
• Oversee the creation of a library with support services in areas of career exploration, academic support, personal guidance, life skills and professional development executed by Program Coordinators.
• Ensure high-level proficiency and good judgment in applying child safety and risk management knowledge, policies and procedures throughout all aspects of job function.
• Collaborate with the Marketing Manager on all media and entertainment opportunities, and video or other storytelling opportunities for Specialty Programs.
• Share with development and / or marketing staff any potential partnership relationships as discovered through mentors, parents' employers and affiliations.
• Steward and cultivate strategic partnerships to bring in outside resources to deliver workshops, activities, tours, and other sessions for program enhancements, as well as program funding.
• Steward and cultivate strategic partnerships with colleges and universities, community colleges, trade schools, and high schools.
• Oversee the design and delivery of College PAC's Launch Day event focused on preparing mentees at different stages of their academic experience, along with their mentors and parents, to be prepared for college access and completion during the summer.
• Oversee and administrate the distribution of scholarships, internships, resources and enrichment opportunities for mentees in Specialty Programs.
• Manage WIE alumnae scholarship funds in collaboration with BBBSLA leadership and CPAC staff to ensure all obligations are met.
• Identify and promote re-engagement of mentors and mentees as Bigs, board members, donors and in other volunteer capacities.
• In collaboration with the Sr. Director of Programs, enhance impact driven data tracking and evaluation. This includes tools needed to measure outcomes in reports for grants (monthly reports, data tracking, surveys etc.).
• Partner with team members across programs to ensure programmatic and government grant outcomes are monitored and met.
• Participate in all Agency staff and team meetings.
• Perform other duties as assigned by agency leaders.

Management and Supervision

• Ensure proper management & training so program deliverables are met effectively and efficiently.
• Provide coaching and training to ensure that the Specialty Programs' team members demonstrate the ability to apply social work competencies of strength-based and culturally competent assessment, planning, referral and linkage - and crisis intervention to ensure that potential problems and barriers are identified and addressed as early as possible.
• Oversee and improve strategic interventions to identify and strengthen match relationships that require crisis intervention as well as challenging areas of the program.
• Manage system ensuring performance measures and metrics, match length and that mentor, mentee and family satisfaction are met.
• Ensure that PTO, expense reimbursements, timesheets and mileage of Specialty Programs' team members are completed in a timely manner.
• Manage and continuously train Specialty Programs team so that they know to assess individual needs for each mentee, mentor and family, to assure a positive development experience for the youth and successful and satisfying experience for the volunteer.
• Ensure that through scheduled in-person and telephone contact, Specialty Programs' team members ascertain that the elements of child safety, match relationship development, positive youth development and volunteer satisfaction are fulfilled, and that potential problems and barriers are identified and addressed as early as possible.

Promptly notify supervisor regarding concerns, which may negatively influence the match.

Develop and implement processes to ensure timely completion of grant deliverables, budgets, reports and administrative tasks.

Quality Assurance & Training

• In collaboration with Senior Program Director and other team members, assist team in the development and facilitation of professional development trainings for staff and topic specific training for mentors, mentees and families.
• Apply the BBBSA Quality Assurance process to appropriate percentage of matches per quarter.

Specialty Projects

Responsible for overseeing and managing a variety of important initiatives and projects across programs. Identify project goals, objectives, and Key Performance Indicators (KPIs) in collaboration with Sr.

Director of Programs and other team members.

Support the establishment of new programs and partnerships in collaboration with Sr. Director of Programs and other team members.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.

They are not intended to be an exhaustive list of all duties, responsibilities, and required skills. Job Description may be subject to change to meet the needs of the organization.

QUALIFICATIONS & EXPERIENCE :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The requirements listed below are representative of the knowledge, skill, and / or ability required (KSA's) :

• Bachelor's Degree required. Master's Degree preferred. (MSW, MFT, or social service field).
• Minimum of three-five years supervisory experience in social services setting.
• Possess working knowledge of local children's social support services and national / local reporting protocol or child abuse / child safety issues.
• Must be able to develop / maintain effective partnerships / relationships with community constituents, corporate executives, non-profit groups, private individuals, and BBBSLA employees.

Strong project management skills including planning, executing, and successfully completing projects within allotted timeline and budget.

REQUIRED KNOWLEDGE, SKILLS AND COMPETENCIES :

• Strategic planning and program implementation.
• Clinical assessment and case management experience. Analysis and decision making.
• Planning, organizing and creativity.
• Team management, customer service, action-oriented and excellent communication.
• Research, presentation and computer literacy skills.
• Possess assessment and relationship development experience with children and adults.
• Excellent time management and organization skills to coordinate a high level of activity.
• Computer literacy with Microsoft Office programs.

WORK ENVIRONMENT :

The environmental conditions described are representative of those that must be met by an employee to successfully perform the functions of the job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Hybrid office environment - ideal schedule is two days in office + three days remote / week, with autonomy in setting schedule and determining hours.

Some evening and weekend work should be expected.

• Occasional independent travel.
• Physical demands : While performing duties of job, employee is frequently required to stand; walk; sit; reach with hands and arms;

talk and hear. Employee must occasionally lift and / or move up to 25 lbs. Job requires verbal and computer communication.

Computer, telephone, and calculator use are required.

Equal Employment Opportunity

BBBSLA is committed to the principle of equal employment opportunity for all qualified individuals. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and / or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided or with reasonable accommodation.

The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

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