Co-ordinates administration of project activities keeping to time management, office administration and project support. Ensures reporting documentation is updated and escalates deadlines and outstanding actions to Project Director.
- Maintains a detailed project action plan which includes meeting with all PM's, collecting their open deliverables and tracking completion of tasks and reporting upwards of uncompleted over due issues
- Co-ordinates, collates and communicates information at the detailed level, possibly of a technical or statistical nature.
- Ensures the production of reports or analyses, to meet quality standards, and is signed off by appropriate parties.
- Reconciles figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepancies.
- Ensures coordination of the different business areas involved on a project and ensures adherence to deadlines.
- Prepares and / or edits meeting agendas, minutes, presentations and tables and keeps project calendar.
- Prioritises workload, and that of others as appropriate, to achieve personal and work unit targets.
- Assists in tracking project changes and produces updated project based schedules as agreed with project management
- Maintains information management system and meets deadlines for deliverables required
- Compiles summary documents and distributes to the project team as required.
- May control small sub-projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary.
- Assists PM's in gathering input from the business analysts and project mangers to develop and maintain the detailed project schedules.
Education, Qualifications, Skills and Experience :
- High school qualification
- Prior project coordination experience
- Ability to determine project processes.
- Written and spoken communications.
- Specialist knowledge in relation to project management / coordination and administration support activities in the construction industry or in facilities management
- Competent in the use of relevant office equipment and systems including MS Teams, SharePoint Online, Smartsheet
- Experience of a variety of software / systems
- Can create and maintain systems for efficiency for both self and others.
- Customer Service Skills
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