The Contract Administrator (CA) assists the Project Manager and Project Team (to include VP of Construction, Project Executive, Sr.
Project Manager, Asst. Project Manager, Sr. Superintendent, and Accounting) in the day-to-day administrative operations of their respective projects.
The work involves assisting in project buyout, subcontractor and vendor pay applications and payments, subcontractor compliance (lien waivers & COI’s), and project closeout.
The Contract Administrator will typically work on anywhere from 2-4 projects simultaneously. The CA reports to the Regional Contracts & Payables Manager.
RESPONSIBILITIES :
- Works with Project manager to compile subcontracts and material contracts for approval, distribution, and execution during Project Buyout
- Assist in execution of change orders
- Provide W-9’s and COI’s to Accounting to setup new Subs and Vendors
- Set up subcontracts in Procore
- Manage subcontract and change order uploads in Procore
- Manage subcontract and change order approvals in Procore and Yardi
- Manage subcontractors in Textura (monitor for compliance)
- Open Draws in Textura for Subcontractors monthly Pay Applications
- Collect and track lien waivers (Subs & Lower Tiers) through Textura
- Assist Subcontractors with billing and insurance questions
- Track subcontractor certificates of insurance in Textura
- Attend monthly OCIP (Owner Controlled Insurance Plan) calls
- Works closely with Alliant Insurance Services OCIP Administrator
- Process weekly invoices for assigned projects
- Disburse payment to Subcontractors in Textura upon project funding each month
- Prepare checks on demand
- Prepare joint check agreements
- Prepare standard letters of credit & complete project information sheets
- Update forecasts in Yardi for monthly Production Report
- Maintain subcontract files on the network
- Assist in project closeout
- Make sure administrative policies and procedures that are currently in place are followed by the Project Team and Subcontractors
- Other tasks and responsibilities as assigned
QUALIFICATIONS :
- High School Diploma or equivalent.
- Administrative experience with a General Contractor preferred
- Experience with Procore and Textura
- Previous experience in Yardi is helpful but not required
SKILLS :
- Excellent Verbal and Written Communication Skills
- Highly Organized
- Ability to use computer programs : MS Office, Adobe, Textura, Procore, Yardi, etc.
- Meet deadlines and adjust as needed.
- Self-motivated
- Team oriented
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