Procurement Specialist

Job Description

The Procurement Specialist conducts complex, formal procurements for goods, materials, services, Architectural & Engineering (A&E) and construction.

The Procurement Specialist is responsible for requesting bids and proposals, writing and overseeing the preparation of contracts, negotiating contract terms, researching and interpreting contract provisions, and awarding contracts to vendors.

The Procurement Specialist also updates the SAP procurement system, resolves contract discrepancies, drafts reports and maintains procurement files.

MTS offers competitive benefits including, but not limited to, health, dental, and vision for you and your family, vacation and sick time, retirement plans, and wellness programs.

Here are some additional perks & benefits!

• Employer paid holidays (up to 12 per year)
• FREE transit pass for you and your family
• On site gym & gym membership reimbursement
• Walk, run and / or bike event reimbursement
• Employer paid bereavement leave and jury duty
• Tuition reimbursement
• Public loan forgiveness
• Paid company training & development opportunities

much, much more!

Essential duties include, but are not limited to, the following :

EXAMPLE OF DUTIES : Essential Functions

Essential Functions

• Prepares and conducts effective and appropriately prioritized acquisitions of equipment, materials, supplies, A&E, construction and services.
• Drafts accurate contracts for formal procurements, including but not limited to, Requests for Proposal's (RFP's), Invitations for Bids (IFB's) and Request for Statement of Qualifications (RFSQ), in accordance with local, state and federal regulations, as well as MTS policies and procedures.
• Analyzes bids and proposals for content and price, administers the evaluation process, negotiates favorable contract terms, selects vendors and awards contracts in accordance with authorized approval levels.
• Researches and interprets contract provisions including contract processes, penalties, and compliance terms.
• Ensures that the deliverable goods and services meet MTS needs and requirements by assisting the requesting department with development of specifications and scope of work.
• Provides technical expertise and guidance to MTS employees and bidding companies, contractual agreements and formal procurement processes.
• Resolves all contract discrepancies.
• Updates the SAP procurement system and documents procurements in electronic format.
• Generates accurate and timely reports and drafts agenda items for the Board of Directors.
• Provides continuous effort to improve procurement operations, streamline work processes and work cooperatively and jointly with others in order to provide quality customer service.

Duties May Include, But Are Not Limited To, The Following :

• Solicits small businesses, Disadvantaged Business Enterprises (DBE), and Women-Owned Business Enterprises (WBE) to participate in the MTS procurement process.
• Performs other duties as assigned.

QUALIFICATIONS :

Knowledge, Skills and Abilities

• Knowledge of or ability to learn MTS policies and regulations; ability to read, understand and apply MTS policies, regulations and union labor contracts;
• ability to write letters, memoranda, and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively in person-to-person or small group situations using tact and diplomacy;
• ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel;
• ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions;
• skill in verifying the accuracy and completeness of forms and reports; ability to analyze data and understand how it relates to the business process;
• advanced knowledge of EAM from data, reporting and workflow perspectives; working knowledge of Microsoft Word, Excel, Access, PowerPoint, and PowerBI reports;
• ability to learn and use other software that MTS might have or acquire; ability to draft RFP's, procedures and technical specifications;
• ability to establish and maintain effective working relationships with individuals both internal and external to the organization;

demonstrated skill in editing and proofreading.

Physical Requirements

The successful candidate must be able to fulfill the physical demands of the job such as walking, stooping, sitting, bending, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds).

Must be able to operate a motor vehicle and perform tasks involving manual dexterity, such as use of a computer and 10-key.

Work will at times require more than 8 hours per day or an irregular work week to perform the essential duties of the position.

Duties will be performed primarily in an office type environment and may require travel to external locations and agencies.

Experience / Education / Certificates / License(s)

Possess a bachelor's degree from an accredited university in Public Administration or Business Administration, as well as a minimum of two years of experience as a Procurement Specialist, Contract Manager or Administrator, Buyer, or an equivalent position in a high volume public agency.

A combination of relevant education and applicable experience may be substituted for the degree requirement. Must possess and maintain a valid California driver's license.

GENERAL :

Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check.

HIRING RANGE : $68,000 - $82,000