Administrative Assistant

Administrative Assistant

Portland, OR

6+ Month Contract, W 2

SHIFT HOURS : 7 AM 4 PM

INTERVIEWS ARE REQUIRED

Onsite

Pay : 25 / hr, W 2

Description : TOP REQUIREMENTS :

TOP REQUIREMENTS :

Must have basic understanding of accounting and strong understanding of Microsoft Suite products, especially Excel

Must have great written and verbal communication skills

Ability to use critical thinking to problem solve, when performing research

Ability to multitask

GENERAL PURPOSE : The Administrative Assistant is responsible for providing accounts receivable, accounts payable and general administrative support.

This position requires basic accounting and clerical experience and performs various administrative and receptionist duties as needed.

The position also serves as the backup for the Scale Operator as needed.

ESSENTIAL JOB FUNCTIONS :

Perform basic accounting tasks including accounts receivable, accounts payable and / or general ledger duties.

Performs all A / P processing, research and investigation including vendor set ups as required, initiation and processing of vendor PO s, receiving and entering invoices into the financial system and maintaining all purchasing card transactions

Answer and screen phone calls.

Cross functional office role. Will assist with daily scale operations or Office Manager duties as needed.

Assist Team by producing weekly shipment list for all inbound and outbound loads.

Data entry into multiple operating systems for safety, financial, environmental, and other components of the business.

Tracks, records, pays all vendor payments through Concur and JDE.

Places orders through vendors for office and operations.

Participation in all Safety Engagement activities

Sends all Monthly Reporting to Suppliers

Ensures all Vendor COI and Indemnity forms are Valid.

Assists in the month end closing process.

Active participant in the Health and Safety programs of .

Performs other job duties as needed.

QUALIFICATIONS :

Must have a some college courses.

Accounting experience in A / R, A / P and / or GL and basic understanding of accounting principles.

Must have ability to perform intermediate arithmetic dealing with decimals, fractions, ratios, etc.

Must have basic computer skills (email, word processing, etc.).

Must be able to operate basic office equipment (copy machine, etc.).

Able to respond quickly to changing demands and processes.

Maintain high productivity / activity level, complete and submit timely and accurate

information independently.

Strong interpersonal skills; excellent written and verbal communication capabilities.

Excellent organizational and follow-up skills.

Must be willing to work overtime as needed.

Must be able to maintain good attendance.

Must be able to perform all essential job functions with or without reasonable accommodation.