RECEPTIONIST / OFFICE ASSISTANT (Full-Time)
Monday - Friday, 8 : 30 AM - 5 : 30 PM
We are seeking an energetic and engaging Receptionist / Office Assistant to join our established law firm. This full-time role is integral to both the client experience and the smooth operation of our office.
You will be a key team member, supporting attorneys and staff with tasks that keep the office running efficiently. Please note, his is an in-office position with no work-from-home or hybrid options, as your presence is essential for daily operations.
Key Responsibilities :
- Serve as the welcoming face of the firm, greeting clients and visitors in a professional and pleasant manner.
- Manage a multi-line phone system, directing calls and providing relevant info to callers.
- Coordinate meeting room schedules and ensure conference rooms are prepared for meetings, including maintaining a tidy and organized space.
- Assist with various administrative tasks such as filing, document preparation, and office organization.
- Handle incoming packages and mail, delivering items to the appropriate staff members.
- Track and manage office and property needs, work orders, and supplies.
- Help coordinate and organize firm events, including maintaining calendars for employee birthdays and other office celebrations.
- Monitor office upkeep, including submitting requests for light maintenance and ensuring common areas are kept neat and professional.
- Assist attorneys and staff with special projects and requests as needed.
- Process medical record requests for attorneys and nursing staff.
Qualifications :
- Proven ability to take initiative and identify office needs independently.
- Excellent communication with the ability to interact effectively with clients and staff.
- Strong organizational skills with attention to detail and follow-through.
- Ability to manage multiple tasks efficiently in a dynamic office environment.
- A positive attitude and a readiness to contribute to a collaborative team atmosphere.
- We are looking for someone who is proactive and capable of making informed decisions, ensuring a seamless experience for both clients and staff while receiving ample support from our team.
If you're looking for a role where no two days are the same and you can take on a variety of tasks, we encourage you to apply!
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