job summary : Responsibilities :
Responsibilities :
- Receive guests and answer phones directing questions or problems to the appropriate individual.
- Greet and welcome visitors in a courteous and professional manner.
- Manage incoming calls and direct them to the appropriate person or department.
- Receive and distribute daily mail and deliveries and packages
- Perform various administrative tasks, including filing, photocopying, scanning, and organizing documents.
- Schedule appointments and coordinate meetings, rooms, and catering arrangements as needed.
- Assist in the preparation of reports and presentations.
- Order office supplies and maintain inventory levels.
- Handle sensitive and confidential information with discretion.
- Assist in the coordination of office events and gatherings.
- Ensure reception area and conference rooms are tidy and presentable.
- Collaborate with other administrative staff to ensure smooth office operations.
- Perform a variety of daily administrative plant duties as required by the plant manager, accounting (e.g. purchase orders, AP and Invoices.
Skills : Greeting Customers, Administrative Duties, Secretary - Admin Assist, Receptionist Duties, Answering Phones, Microsoft Office, Excel, Accounts Payable, Invoices, Bilingual ( English / Spanish), Multi-tasking, Maintaining Calendars, Billing Experience : Experienced1 year(s)
responsibilities :
- Receive guests and answer phones directing questions or problems to the appropriate individual.
- Greet and welcome visitors in a courteous and professional manner.
- Manage incoming calls and direct them to the appropriate person or department.
- Receive and distribute daily mail and deliveries and packages
- Perform various administrative tasks, including filing, photocopying, scanning, and organizing documents.
- Schedule appointments and coordinate meetings, rooms, and catering arrangements as needed.
- Assist in the preparation of reports and presentations.
- Order office supplies and maintain inventory levels.
- Handle sensitive and confidential information with discretion.
- Assist in the coordination of office events and gatherings.
- Ensure reception area and conference rooms are tidy and presentable.
- Collaborate with other administrative staff to ensure smooth office operations.
- Perform a variety of daily administrative plant duties as required by the plant manager, accounting (e.g. purchase orders, AP and Invoices.
qualifications : Experience
Experience
- Experienced
- 1 year
Education
High School (required)
skills :
- Greeting Customers
- Administrative Duties
- Secretary - Admin Assist
- Receptionist Duties
- Answering Phones
- Microsoft Office
- Excel
- Accounts Payable
- Invoices
- Bilingual ( English / Spanish)
- Multi-tasking
- Maintaining Calendars
- Billing
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