SECRETARY

Description

Position Summary :

SEIU-UHW is seeking a highly skilled and experienced Secretary that is well organized, and, able to manage a diverse set of clerical and support functions and projects, often in a face paced environment.

Under general supervision, the Secretary is expected to contribute to the growth, successes, and priorities of the organization.

Requirements

Essential Job Functions :

• Perform reception duties such as : answer / route / respond to calls, take messages, welcome visitors, and maintain lobby and reception areas
• Receive and process incoming and outgoing mail, faxes, and deliveries / packages, including large mailings
• Compose, edit, and format documents, files, and spreadsheets, and maintain as needed
• Prepare for meetings : reserve rooms, prepare and arrange layout, food ordering, and establish and maintain vendor accounts
• Print and copy documents or files as needed / requested
• Provide Division, Department, Campaign and Organizational support
• Ensure department operations are organized and well maintained
• Work on special projects or tasks as assigned by immediate supervisor
• Collaborate with and support peers as needed
• Other duties as assigned

Qualifications :

• At least two (2) years of increasingly clerical and / or secretarial work
• Demonstrate ability to type 50wpm (minimum)
• Follow and understand oral and written instructions
• Excellent and professional communication and customer service skills
• Knowledge of Office 365 applications : Word, Outlook, Excel, Teams
• Accurate proofreading and grammar skills
• Ability to operate and troubleshoot standard office equipment and machines (laptop / desktop, copier, fax, folding and postage machines, etc)
• Ability to work effectively under pressure, problem solve and be solution oriented
• Must be able to establish and maintain effective working relationships with staff, members, and outside agencies and vendors
• Flexible attitude in handling multiple priorities and adopting new systems and processes
• Ability to read and interpret documents, policy, and procedure manuals, and, able to execute and communicate them to others
• Learn specific operations of the office
• Learn new systems in a reasonable length of time
• Experience using a ticketing system, electronic fax, and video conferencing system, preferred
• Bi-lingual strongly preferred

Qualified candidates will be subject to an aptitude test.

Physical Demands :

• Ability to sit for up to two (2) hours at a time
• Ability to stand for up to two (2) hours at a time
• Able to bend, stoop, lift and move at least ten (10) pounds
29 days ago