Senior Program Associate/Speech and Hearing Clinic

Position Information

Position Information

Vacancy Number : S-01160

S-01160

Position Title :

Senior Program Associate / Speech and Hearing Clinic

Classification Title :

Department :

Communication Disorders

Employment Type : Full-Time

Full-Time

Special Instructions to Applicants :

Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.

Duties and Responsibilities :

• Monitor budget and billing payments
• Design and implement office policies and procedures
• Ensure adherence to healthcare and educational laws, rules and regulations, such as HIPAA and FERPA
• Supervise office staff, including part-time receptionists and student workers
• Liaise with service providers to maintain current credentialing with third party payers
• Oversee and manage all paperwork for patient care, medical compliance and all levels of reporting
• Maintain accuracy of electronic medical records ( EMR ), billing, scheduling, and payroll
• Code, file, and track all reimbursement from third party payers. Communicate with patients regarding status of claims and payments
• Coordinate with IT department on all office equipment; work orders; IT issues.
• Arrange informational materials for patients
• Plan and coordinate patient schedules
• Collect fees and maintain collection records; maintain department records / account; proofread documents / written materials;

type draft / final correspondence for supervisory staff.

• Order medical and office supplies
• Keep inventory records
• Develop and implement office policies and procedures
• Maintain medical and staff records
• Receive and process medical records requests and releases.
• Work effectively with vendors and manufacturers
• Coordinate and complete special or on-going projects / tasks / responsibilities (e.g., coordinate processing of student and / or employee records / forms, close the office;

prepare reports; process documents; monitor purchase orders; manage inventory and equipment).

Code, tabulate, and assemble fiscal, statistical, and related data; collect and post information into computer or manual filing system;

follow acceptable / stand bookkeeping procedures

Receive office visitors and / or telephone calls; answer routine questions; screen calls / callers; take messages and / or refer to appropriate personnel;

pick-up, sort, and deliver mail.

• Assumes responsibility for the delivery of program functions or portions of program activities.
• Provide administrative activities to assist programmatic support functions (e.g., payroll).
• Create and maintain agendas and minutes for all departmental faculty / staff and committee meetings.
• Knowledge of health insurance policies, handling patients' records, updating demographic and financial information.
• May have some assigned duties requiring special training and / or certification.

Knowledge, Skills, and Abilities :

• Knowledge of basic word processing software and the ability to operate standard PC / PC software applications
• Knowledge of applicable university policies and procedures
• Knowledge of general office procedures
• Knowledge of assigned department forms, rules, etc.
• Interpersonal skills
• Oral and written communication skills
• Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)
• Ability to perform basic mathematical computations
• Ability to respond to several demands at one time
• Ability to coordinate the work of others
• Problem Solving skills

Minimum Qualifications :

High school diploma or equivalent and three (3) years of secretarial / administrative experience is required. Additional relevant education may be substituted for the experience requirement.

Job Open Date : 07 / 27 / 2024

07 / 27 / 2024

This posting will remain open until closed :

Job Close Date :

About the University / College

Located in Alabama's vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don't just take our word for it : The Princeton Review rates us as one of the best colleges in the Southeast, while U.

S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities.

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Applicant Documents

Required Documents

• Cover Letter
• Resume
• Professional Reference Sheet

Optional Documents

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