Executive Assistant to the President

Network(s) : Finance, HR, & Administration

If you want to know about the requirements for this role, read on for all the relevant information.

DESCRIPTION

Job Title : Executive Assistant to the President

Reports to : President and General Director

Classification : Full-time, non-exempt

Hours : Hybrid (at least 3 days in office per week); occasional nights / weekends

Salary : $55K-$60K plus benefits (paid vacation, sick days, health, dental, vision, flex spending, life / disability insurance, 403B)

Organizational Background :

Minnesota Opera’s vision is to sing every story, and its mission is to advance the art of opera by expanding the circle of musical storytelling.

We aim to inspire hope, empower all voices, and strengthen bonds between people of all backgrounds and identities. To this end, Minnesota Opera commits itself to working continuously to be an anti-racist and anti-oppressive organization.

General Purpose :

The purpose of this position is to provide administrative support for the President and General Director and various company-wide initiatives.

Primary Responsibilities include, but are not limited to :

• Providing administrative support, as directed. This includes calendar management, invoicing, booking travel, conference registrations, and meeting logistics;
• Preparing and / or editing the President’s correspondence, memos, letters, and presentations, as directed;
• Working closely with the VP, Administration and Board Relations to schedule meetings between Board members and President and General Director;
• Working closely with Advancement staff to schedule meetings between donors and the President and media opportunities with the President;
• Attending and documenting Leadership team meetings;
• Providing coordination and support for the company’s New Works Initiative, connecting members of the artistic cohort and their projects to the rest of the organization;
• Working with colleagues at the Arts Partnership to schedule meetings and provide administrative support, as needed;
• Reconciling President and General Director’s monthly Opera credit card, including expense coding and gathering supporting documents;
• Coordinating room needs and hospitality for select meetings and events, including room setup and takedown, room reservations, supplies, catering, etc.;
• General meeting management, including distributing agendas and providing documents, in consultation with leadership;
• Other tasks as assigned.

This position is a good fit for someone who has :

• Excellent organizational skills and attention to detail;
• Experience with scheduling, with the ability to handle multiple calendars;
• Ability to problem-solve and prioritize;
• Excellent written and verbal communication skills;
• Preference in working onsite in a collaborative environment with a focus on customer service;
• Intermediate to advanced proficiency in the use of Microsoft Word, Outlook, PowerPoint, and Excel;
• Adept at learning new technologies;
• Ability to maintain a high degree of confidentiality;
• Experience working independently, proactively identifying or initiating ways to enhance a process, procedure, or outcome that benefits the organization;
• Ability to exercise independent judgment and problem-solving skills;
• Experience in an arts-based and / or an opera production and performance setting is a bonus.

Please Note :

The applicant will be expected to either reside within commuting distance of the Opera Center or be willing to relocate prior to beginning work to participate in a hybrid work environment (minimum of three days a week onsite).

Application Deadline : October 23, 2024, 5pm CST

Minnesota Opera is an Equal Opportunity Employer.

BENEFITS

Pay Range : $55,000 - $60,000 Annual

Paid vacation, sick days, company holidays, personal holidays, health, dental, vision, flex spending, life / disability insurance, 403B.

HOW TO APPLY :

Please go to https : / / mnopera.org / about / jobs / and click the red box labeled "Learn More" under the job summary. From there you will be asked to fill out a confidential Self ID Survey and upload your resume and cover letter.

Application materials will go to the search team; individual Self ID information will go directly to and be seen only by Jen Thill, HR Director.

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