Executive Administrative Assistant to the CEO

Job Description

Job Description

Steele Recruiting LLC is an Executive Administrative Assistant Retained Search firm in Minneapolis, Minnesota, specializing in Permanent Placements for Executive Administrative Assistants and Chief of Staff for C-Suite and Senior Leadership Executives across the United States.

With nearly 20 years in recruitment, we have a solid reputation for quality placements, professionalism, and maintaining confidentiality for every client and candidate.

We are currently partnering with our trusted client Studio BV for an Executive Administrative Assistant to the CEO located in their beautiful office space in the North Loop area in Minneapolis, Minnesota.

This is your WOW opportunity to join Studio BV, an award-winning multidisciplinary design firm, which affords the unique perspective of working on projects on varying scales and through myriad lenses.

They design to accelerate change in culture and communities. This studio was founded to redefine what a design firm can be.

If you want to shift your point of view and rethink the way design is delivered, Studio BV is where you belong.

The Executive Administrative Assistant to the CEO is responsible for providing comprehensive support to the CEO. This position requires the ability to anticipate needs, think critically, and offer solutions with a high level of professionalism and confidentiality.

The Executive Administrative Assistant to the CEO has access to sensitive information and supports the CEO including board work and personal assistant needs.

Position Overview :

The Executive Administrative Assistant to the CEO will provide comprehensive support to ensure the CEO can effectively lead the organization.

This role requires exceptional organizational skills, attention to detail, and the ability to handle a variety of tasks with discretion and professionalism.

What makes this opportunity unique?

You will support a dynamic CEO, in a certified WBENC Women Owned Business, who with the team, brings creativity to clients wanting to leverage design to drive change.

They have deep and diverse experience in workplace, restaurant and retail design, commercial office space, residential, and design strategy.

You will work in Minneapolis / St Paul's #1 design firm that focuses on having fun, and celebrating team wins. This role is the right hand confidant to the CEO, and the anchor of communication between the team members, vendors, and clients.

Added bonus : Free parking included!

Studio BV knows design changes everything. New spaces inspire people and create deep connections for not-for-profit organizations.

Their pro bono work in the Design Forward division, helps organizations find solutions in their physical environments, deepening their impact in the community.

Primary Responsibilities

Executive Assistant Support :

Calendar Management :

Manage CEO's busy calendar, schedule meetings, and coordinate Zoom calls.

Communication :

Communicate with the team, clients, vendors, and partners both verbally and in writing including memos and emails.

Provide personalized and timely support, prioritize inquiries and requests, and make judgments and recommendations to ensure smooth day-to-day engagements.

Administrative Support :

Complete a broad variety of administrative tasks that facilitate the CEO's ability to lead the organization effectively, including assisting with special projects.

Support the CEO's role with external board of director involvement, including preparing for meetings, coordinating meetings, and engaging with stakeholders.

Travel Coordination :

Coordinate travel and related activities, including lodging, meals, and detailed itineraries partnering with an outside travel agent.

Personal Tasks :

Schedule or assist with personal appointments, light errands, and various miscellaneous support as requested.

Meeting Planning / Events :

Assist in client and vendor meetings, providing a welcoming environment including catering and technology setup.

Help coordinate fun team meetings and outings, and volunteer events.

Assist in PR calls and coordinate consultants' needs for photos and access to information. Attend photo shoots.

Requirements :

Bachelor's degree or higher required

3-5+ years of previous experience as an Executive Assistant, to a CEO, President, C-Suite Executive, or high level executive

High proficiency in all Microsoft Programs, Word, Excel, and Outlook

Ability to work and or learn Adobe InDesign to design and edit graphic presentations and materials

Outstanding organizational and time management skills including strong attention to detail, excellent verbal and written communication including report-writing and proofreading skills

Familiarity with Squarespace is a plus, for updating the website with minor media and project posts (not required)

Able to maintain a high level of integrity and discretion in handling confidential information

Experience making appropriate, informed decisions regarding priorities and available time

Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround

Experience working in a creative environment, ex. interior design, advertising, architecture, media arts, creative arts, music, or similar highly desirable

Personal Attributes :

Positive and adaptable personality

Professional

Work Environment :

Fun, collaborative, non competitive, team environment celebrating wins, and each others contribution to the success of the company

Beautiful office space located in trendy North Loop of Minneapolis

This is an in-office position with typical business hours

May require occasional local travel for meetings.

Occational flexibility is necessary to accommodate the CEO's schedule, and after-hour company events.

Benefits :

This position is an outstanding opportunity for a highly motivated executive assistant to assume a pivotal role in a growing, highly respected organization.

Compensation for this role is highly competitive.

Health, dental, vision, long-term disability, short-term disability, life insurance, and FSA

Wellness benefit-to spend as you wish! Plane ticket, spa, etc. You choose your wellness!

PTO and holidays-closed the week between Christmas and New Years

Employer-paid long-term disability, short-term disability, and life insurance

Employer paid 401(k) contributions

Employer-paid HSA contributions

Parking is paid for in an adjacent ramp

Discretionary year-end bonus

Studio BV is committed to complying with all laws prohibiting discrimination in employment and is proud to provide equal employment opportunities to applicants and employees without discrimination based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by local, state, and federal law.