Executive Administrative Assistant
Allied National Services has an exciting career opportunity for a reliable Executive Administrative Assistant. The ideal candidate is a self-starter, thrives in a high growth environment, has excellent communication and organizational skills, and is passionate about people.
This position will work in a collaborative team environment.
This is a full-time non-exempt position. The schedule for this position is Monday- Friday 9 : 00 AM-5 : 30 PM.
Responsibilities of the Executive Assistant
- Provide overall general administrative support
- Maintain files and records in accordance with legal requirements and Company policies and procedures
- Directly assist Directors & Upper Management with various administrative tasks and projects
- Respond to mail, phone calls, or emails requesting support
- Create and prepare basic data reports and scorecard using Excel and system
- Assists with answering department related inquiries regarding policies, procedures and benefits programs
- Build relationships with key partners, both internally and externally
- Assist with the development of presentations for senior leadership, including presentation materials such as data analysis and key results
- Support the Allied team with all training programs, attendance tracking, preparation for new hire classes, scheduling training classes, updating the training portal and maintenance of training documents
- Identify opportunities for improving productivity and efficiency
- Participate in special projects and taskforces, as assigned
Competencies of the Executive Assistant
- Maintains strict confidentially
- Demonstrates integrity
- Relishes accountability
- Plans and organizes
- Strong problem-solving ability
- Builds trusted relationships
- Promotes teamwork
- Sets and drives priorities
- Demonstrates technological savvy
- Writes effectively
- Tailors interpersonal approach
- Excellent verbal communication ability
- Attention to detail
- Able to work under pressure
Minimum Qualifications
- Undergraduate degree and / or minimum of two to three years providing office services in a corporate environment
- Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook
- Strong communication skills with a focus on asking questions and listening to understand
- Excellent time management, organization and prioritization skills
- Process-oriented and desire to follow processes to ensure accuracy and compliance
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