DEPUTY EXECUTIVE DIRECTOR

Department Information

About the Colorado Department of Local Affairs

The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration.

While all state governments provide such services through various Departmental structures, Colorado's approach is unique in that these local community services are gathered into one Department of Local Affairs, which has a central focus on strengthening Colorado communities and enhancing livability.

Vision

The Department of Local Affairs is responsible for strengthening Colorado's local communities through : accessible, affordable, and secure housing;

implementing property tax law; capacity building; strategic training, research, and technical assistance; and funding to localities.

Mission

Our mission is to help strengthen Colorado's communities.

Why work for the Colorado Department of Local Affairs?

The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our communities and are passionate about supporting our communities.

We value thediversitythat Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.

In addition, we offer a great location and great benefits, which include :

• Medical and dental plans
• Strong, secure, yet flexible retirement plans includingPERA Defined Benefit Plan or PERA Defined Contribution Planplus pre-tax andROTH 401K, and 457 plans
• Employee wellness programs
• Paid life insurance
• 11 paid holidays per year plus vacation and sick leave
• Short and long-term disability coverage
• RTD Eco Pass to all eligible State employees
• Flexible work schedule options and hybrid work options
• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go tohttps : / / dhr.colorado.

gov / dhr-resources / student-loan-forgiveness-programs

• Training opportunities
• Variety of Free discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program.

Description of Job

The Executive Director's Office leads the Department of Local Affairs (DOLA) and supports statutory mandated functions and federal regulation in performing all duties and programs of the department.

The Colorado Department of Local Affairs works directly with local governments and communities across the State to support community development, housing, and property taxation.

The Executive Director's Office (EDO) leads the Department of Local Affairs and supports all program areas and divisions.

The EDO supports statutory mandated functions and federal regulation in performing all duties and programs of the Department.

Position Summary

The Deputy Director works in conjunction with the Executive Director in directing department-wide operations, functions, and activities, as an executive leader in DOLA.

The Deputy coordinates efforts between divisions, between DOLA and stakeholders, and implements department-wide initiatives and policies.

The Deputy oversees the Chief Financial Officer and the financial management team, including budget preparation and execution, accounting and financial management, purchasing / procurement and contracting, risk assessment and implementation.

The Deputy Director also oversees the Director of the Board of Assessment Appeals, the Chief Administrative Officer, as well as the State Demography Office.

The Deputy represents the Executive Director as assigned.

Job Duties

Specific duties include but are not limited to :

DOLA Senior Representative

Position serves as a senior management team member in policy development, strategic planning, and as the department's primary representative in various cabinet level or statewide committees.

Position also represents the Executive Director as assigned.

Directs and coordinates internal operations with department-wide impact, including responsibility for supporting the implementation of the department's strategic plans and performance plans the DOLA IT Steering Committee, Continuity of Operations Plan, as well as implementing electronic signature processes, planning and managing changes in departmental office space planning, and coordinating internal and external stakeholder relationships in order to maximize grant making opportunities in alignment with the current administration's goals.

Communicates closely with Division leadership in order to ensure that Division goals and direction are aligned with department-level goals and with the priorities of the state government administration.

Program and Operations Oversight

Manage the Chief Financial Officer, the Board of Assessment Appeals, the Chief Administrative Officer, the Human Resources Director and the State Demography Office (State Demographer).

Provide leadership and strategic direction to achieve departmental goals, ensure compliance with relevant federal and state laws and regulations and internal policies in order to meet DOLA goals and division needs while maintaining the integrity of system requirements.

In this role, the deputy will monitor compliance with regulations, conduct regular audits of operational processes, and work to improve internal operations.

Work with the leadership team to ensure adherence to policies and prepare detailed reports as required.

The Deputy Director plays a critical role in managing the Chief Financial Officer (CFO) and overseeing the agency's risk management and fiscal operations.

This position is responsible for ensuring that the agency's financial practices align with regulatory standards and strategic goals.

The Deputy Director will collaborate with the CFO to develop and implement effective financial strategies, monitor budgeting processes, and analyze financial risks.

In addition, the Deputy will lead risk assessment initiatives to identify potential vulnerabilities and establish mitigation plans, ensuring the organization remains fiscally sound and compliant.

Perform duties such as hiring, as necessary, approving leave, managing performance as rater and reviewer, resolving conflicts, identifying training needs, issuing performance improvement plans and corrective actions when appropriate, and making compensation recommendations.

Provide leadership by designing optimal work environments, implementing coaching strategies, mentoring and engaging employees, and identifying ways to improve overall organizational performance.

Support DOLA Communications

Support strategies for internal and external communications for the department. Maintain oversight of open records requests.

OIT Liaison and Intergovernmental Affairs Representative

Serve as the department's liaison with the Governor's Office of Information Technology (OIT). Develop and maintain a positive relationship with customer-oriented reputation, legislative credibility and positive relationships with affected constituency groups and maintain accessibility, responsiveness, and respectful relationships with others in the Department and outside the Department and constructively and positively resolve conflicts.

Share responsibilities for encouraging and tracking process improvement projects and accomplishments within the Department.

Supervise Executive Assistant

Provide management and supervision to Executive Assistant to DOLA's Executive Director.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications :

Experience :

Ten (10) years of progressively responsible experience inBusiness Administration, Communication, Finance, Public Administration, and / or Political Science, five (5) of which must have included progressively, responsible state or local government, or non-profit experience;

andtwo (2) of which must have included director experience with public, governmental or business administration, establishing goals and objectives, as well as establishing strategic plans, and developing and managing a budget to achieve program goals and objectives.

Education and Experience :

Bachelor's degree in Business Administration, Communication, Finance, Public Administration, Political Science, or a related field.

Six years ofprogressively responsible experience in Business Administration, Communication, Finance, Public Administration, and / or Political Science, five of which must have included progressively, responsible state or local government, or non-profit experience;

and two (2) of which must have included director experience with public, governmental or business administration, establishing goals and objectives, as well as establishing strategic plans, and developing and managing a budget to achieve program goals and objectives.

Master's degree in Business Administration, Communication, Finance, Public Administration, Political Science, or a related field.

Five (5) years ofprogressively responsible experience in Business Administration, Communication, Finance, Public Administration, and / or Political Science, five of which must have included progressively, responsible state or local government, or non-profit experience;

and two (2) of which must have included director experience with public, governmental or business administration, establishing goals and objectives, as well as establishing strategic plans, and developing and managing a budget to achieve program goals and objectives.

Doctorate degree in Business Administration, Communication, Finance, Public Administration, Political Science, or a related field.

Four (4) years ofprogressively responsible experience in Business Administration, Communication, Finance, Public Administration, and / or Political Science, five of which must have included progressively, responsible state or local government, or non-profit experience;

and two (2) of which must have included director experience with public, governmental or business administration, establishing goals and objectives, as well as establishing strategic plans, and developing and managing a budget to achieve program goals and objectives.

Preferred Qualifications, Skills, Abilities :

• Intricate knowledge of Colorado state government, especially the legislative processes.
• Ability to interpret and apply state and federal laws, rules, regulations
• Ability to analyze information and develop a coherent financial strategy
• Understanding of organizational communications theories and practices
• Ability to work collaboratively with stakeholders
• Ability to make presentations and communicate persuasively
• Excellent interpersonal skills
• Effective analytical and problem-solving skills
• Exceptional verbal and written communication skills
• Ability to prioritize and organize work to accommodate and meet the changing needs of the department and meet deadlines

Required Skills and Competencies :

• Position must be able to demonstrate the following knowledge, skills and abilities :
• Ability to interpret and apply state and federal laws, rules, regulations
• Leadership abilities
• Ability to work collaboratively with others
• Excellent oral and written communication skills
• Intricate knowledge of Colorado state government, especially the legislative processes
• Ability to multi-task and respond to changing priorities and work in a fast-paced, action-oriented environment
• Interpersonal skills
• Excellent use of proper grammar, punctuation, spelling, style and tone in accordance with acceptable professional standards
• Ability to analyze information and develop a coherent financial strategy

Conditions ofEmployment :

• Successful passing of the criminal and financial background check is required
• The position must be generally available for urgent situations as well as scheduled events outside of normal work hours
• Occasional travel within the state, including overnights

Application Checklist :

Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected.

Applicants may submit a resume, cover letter / letter of interest detailing how their experience and background address the stated minimum and preferred qualifications / competencies of the job and attach to the online application.

Applications left blank or marked See Resume will not be accepted. Please address every requirement for the position with your experience in your application.

The application must include the following documents :

A resume (attach to your online application).

A cover letter (attach to your online application).

Note : Current and former employees (transfers, voluntary demotions, and reinstatements) if applying are required to participate in the comparative analysis process.

Comparative Analysis

Colorado Revised Statutes require that state employees be hired and promoted through a comparative analysis. The comparative analysis for this position will include a structured review of your application materials and responses to any supplemental questions.

Supplemental Information

Supplemental Information :

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and / or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Joel Ferguson, DOLA ADA Coordinator [email protected].

Email Address :

All correspondence regarding your status in the selection / examination process will be conducted via email. Include a working email address on your application;

one that is checked often as time sensitive correspondence such as exam information or notification will take place via email.

Please set up your e-mail to accept messages from state.co.us and [email protected] addresses. It is your responsibility to ensure that your email will accept these notices and / or review your junk mail and spam filtered email.

Please Note :

As of July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule.

This means you will be paid every other Friday for a total of 26 pay periods over the course of a year. Biweekly pay is also lag pay, meaning you will be paid two weeks after the end of each pay period.

Please clickherefor more information about the move to biweekly payroll.