Administrative Specialist (hourly)

Executive Assistant

Within the Chief Information Office, the incumbent will coordinate administrative activities, provide support to Executive level staff, and will have frequent contact with representatives at all levels, including : The Governor's Office; Division of the Budget; State Legislature; and other State and Federal agencies. The incumbent will have daily access to highly confidential information and files.

Illustrative Duties :

• Manage the general administrative and secretarial activities of the Executive Office;
• Coordinate, log and track all correspondence received, including opening, reviewing, sorting and distributing mail to Executive level staff;
• Prepare correspondence for the signature of Executive level staff; this may include formatting and writing correspondence and coordinating information with other IT staff;
• Receive and screen telephone inquiries from internal IT staff, other State government officials and the general public responding directly to inquiries or referring them to appropriate staff as necessary;
• Maintain proper supplies for the Executive Office;
• Perform other office support activities (e.g., scanning, photocopying) and related tasks as assigned by Executives;
• Prepare and / or edit reports, memos, letters, press releases and other documents using software related to word processing, spreadsheets, databases and presentations;
• Coordinate and monitor on-going projects, programs and activities of interest and concern to Executives, and maintain contact with program management to ensure the availability of accurate, up-to-date information;
• Coordinate meetings, travel, conferences and organization-wide activities.

Minimum Qualifications :

Additional Comments :

ITS will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of ITS not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.

The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.

Some positions may require fingerprinting and background checks.

Benefits of Working for NYS :

Generous benefits package, worth 65% of salary, including :

Health Care Benefits :

Additional Benefits :