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Administrative Associate 1

Administrative Associate 1

TEKBERRYPalo Alto, CA, United States
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Title : Administrative Associate 1

Pay Rate : $30 / hr

Job Type : 2-3 week contract

(+ possible extension to Mar 2026)

Duration : Oct Nov 2025

Shift(s) : Mon Fri, 8am 5pm

Location : Palo Alto, CA 94305

  • Hybrid (onsite Monday, Wednesday & Thursday)

Job Code : JPC-11544 / 1450818

Tekberry is looking for a highly qualified and motivated individual to work with our client, a world-class university and research center. As a full-time

  • W2 employee you will have access to health benefits. Benefits include health, dental, and vision (eligible on the 1st of the month following your start date).

    • Job Description :

    The Strategic Ventures Team withing the School of Medicine is seeking a highly organized and proactive Administrative Associate to provide critical support to our Managing Director and program leadership team. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

    Requirements :

  • High school diploma and 3 6 years of administrative experience, or combination of education and relevant experience.
  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Proven success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.

    • Key Responsibilities :

  • Serve as the primary point of contact and gatekeeper for the Managing Director
  • Manage complex calendars, schedule meetings, and coordinate logistics to maximize productivity for the executive and team.
  • Support program managers and senior program managers with special projects and strategic initiatives.
  • Plan and execute offsites and events, including sourcing venues, coordinating catering, and overseeing all logistical details.
  • Prepare reports, correspondence, and presentation materials to support executive and program objectives.
  • Oversee financial operations by processing invoices, tracking expenses, and ensuring alignment with budget guidelines.
  • Interpersonal Skills : Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety : Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide

    • TEKBERRY OFFERS A REWARD FOR REFERRALS!

    Tekberry, Inc. a Soal Technologies company, is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under all applicable laws.

    Tekberry, Inc is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

    By submitting your resume, you are explicitly consenting to receive communications from our organization via text message. Rest assured all our texts are sent by real people and we look forward to a conversation with you about this job! Check out all our jobs at https : / / tekberry.com / search-jobs /

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    Administrative Associate • Palo Alto, CA, United States

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