SERVICE CONTRACT PROCUREMENT ANALYST

APPLICANTS MUST BE PERMANENT IN THE PROCUREMENT ANALYST CIVIL SERVICE TITLE

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS).

HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance.

DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

General Support Services (GSS) provides safe, healthy, and appropriate facilities for HRA’s social service programs. Its many functions include facilities planning and coordination, design and construction, renovation, repair and maintenance, custodial and other building services, health / safety program coordination, lease and property management, land use and environmental review activities, contract administration and warehouse operations.

GSS plays a major role in HRA emergency preparedness.

General Support Services (GSS) / Contracts and Budget Management is recruiting to fill one Procurement Analyst level II to function as Service Contract Procurement Analyst, who will :

• Manage assigned contracts includes the reviews and evaluations of all Work Orders submitted via the Aim System including requests for health and safety, environmental issues and / or hazardous material concerns while remaining involved through project completion and handling any technical issues that may arise.
• Monitor all services including health and safety provided services by the assigned contractors through to the projects’ completion, consisting of construction projects involving renovation, rehabilitation, repairs, and alterations as well as structural and non-structural maintenance, required in both leased and City-owned facilities, while ensuring that all applicable safety requirements and mandates are adhered to by all contractors and in all health and safety-related issues.
• Assist contract staff in the development and preparation of technical contract specifications by researching the most current OSHA, COSH and PESH regulations involving in the assignment of Work Orders to the proper Contract to meet Agency needs.
• Review and / or inspects contractors’ work for compliance with plans developed by the Bureau of Space and Design.
• Responsible for recommending priorities and advising OCBM on appropriate and necessary actions that may include Internal Air Quality testing (IAQ) and / or monitoring tests for a wide array of contaminants including, but not limited to, carbon monoxide, radon, volatile organic compounds, particulates, microbial contaminants that may consist of asbestos, lead, mold and bacteria or any mass or energy stressor that can induce adverse health conditions.
• Approve contractor proposals and invoices and receive Contractor reports of conditions for review and recommendation.
• Ensure all sites are adhering to and in compliance with safety requirements and ensures Contractors’ acquisition of required permits and approvals are secured.
• Review report findings submitted by Contractor once final reports from Contractors are received and presents to OCBM and GSS Management any recommendations that may be required.
• Review all assigned Contractor invoice submissions for correction before Accounts Payable final review for payment processing.

Hours / Shift

Normal Business Hours

Work Location

Pearl Street, New York, NY

Minimum Qualifications

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation / management; or

2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in 1 above; or

3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in 1 above; or

4. A combination of education and / or experience equivalent to 1 , 2 , or 3 above. College education may be substituted for professional experience under 2 or 3 above at the rate of 30 semester credits from an accredited college for 6 months of experience.

However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in 1 above.

SPECIAL NOTES :

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.

To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Preferred Skills

• Proficiency in managing contracts, including reviewing work orders, evaluating contractor performance, and ensuring adherence to safety and regulatory requirements throughout project completion.
• Ability to handle technical issues related to construction projects, environmental concerns, hazardous materials, and health and safety regulations, ensuring compliance with OSHA, COSH, and PESH standards.
• Knowledge of relevant regulations and standards such as OSHA, COSH, and PESH, with the ability to research and interpret them to develop technical contract specifications and ensure compliance during project execution.
• Skill in reviewing and inspecting contractors' work to ensure compliance with plans developed by the Bureau of Space and Design, maintaining high standards of quality and safety.
• Strong communication skills to effectively advise management on priorities, recommend necessary actions, present findings and recommendations to relevant stakeholders, and facilitate collaboration between different teams and departments.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education’s website at class "jobad-residencyRequirement">

Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.