Job Summary :
Title : Executive Assistant
Location : New York, NY (Full-Time, On-Site)
The Role :
Roc Nation , a Live Nation joint venture, is seeking a high caliber candidate for our Executive Assistant role the incumbent needs to be well-spoken, with strong verbal and written communication skills, able to manage a high volume of projects and is aself-starter with excellent client interfacing skills.
Must have a minimum of 2 years of experience and be willing to handle administrative responsibilities and work well in a dynamic, fast-paced environment.
Responsibilities :
Manage a high-volume calendar - organize meetings including scheduling, sending reminders, creating agendas, taking meeting minutes and providing documents / recaps to attendees
Answer and respond to phone calls, communicate messages and information to the Executive
Prioritize projects and respond when necessary
Coordinate and finalize travel arrangements for Executive and clients
Support process of Marketing, Communications and PR team
Curate and organize essential team materials, maintaining structured Google Drive folders to promote streamlined collaboration and resource accessibility
Manage multiple projects at a time and prioritize workload to ensure that project timelines are met
Serve as primary point of contact for both internal and external projects, as well as, the main liaison between internal departments and external clients / partners
Track industry trends and make relevant recommendations for projects and brands
Generate and continuously maintain reporting data for respective projects, reporting to upper management, as necessary
Work across the company and multiple business verticals to roll out new initiatives and meeting targets (as directed)
Assist with the preparation and execution of events spanning all Roc Nation verticals
Must be willing and able to travel to assist projects at the various stages
Support related administrative and department needs
Qualifications :
Bachelor’s degree required
1-3 years of experience in assistant role, creative operations, project management, and / or related roles, preferably working in the music, sports or entertainment industry
Familiarity with design software including Adobe Creative Suite (Photoshop, Illustrator, InDesign, Premiere), Keynote, and Canva (Preferred)
Ability to work independently in a fast-paced, dynamic environment
Very strong verbal and written communication skills; exceptional presentation skills (visual design oversight & oral presentation); clear and concise
Adaptable; can roll with the punches and tweak approach to project when necessary
Excellent people and management skills to interact with staff, colleagues, cross-functional teams and third parties
Proven track record of developing collaborative relationships through gaining trust and successful delivery
COVID-19 vaccination series and booster shot are a mandatory requirement for this position.
Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.