Procurement Administrative and Fiscal Assistant

Working Title : Procurement Administrative and Fiscal Assistant

State Role Title : Administrative and Office Specialist II

Position Type : Full-time Staff (Classified)

Position Status : Full-Time

College / Division : Finance

Department : 100222 - Procurement

Pay Rate : Pay Range

Specify Range or Amount : $37,644 - $40,202

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date : 6 / 15 / 2024

About JMU :

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future.

The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year;

affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work : bit.ly / JMUEmployment

General Information :

The Department of Procurement Services is responsible for the contracting of goods, services and construction for the University.

In addition, we oversee the University’s Supplier Diversity initiative and all university related e-Procurement (eVA) processes.

Duties and Responsibilities :

This position provides excellent first point of contact receptionist and phone customer service to suppliers and our campus.

The position supports several complex reporting activities, manages the receipt and time stamping of formal bids and proposals, handles agreement tracking / reporting, manages the Virginia Association of State College & University Procurement Professionals Certified University Procurement Officer certifications / tracking processes, enters suppliers into eVA and processes w-9's as necessary, supports first level eVA / Procurement help desk operations, handles travel authorization and reimbursement processes, assists with event planning, social media outreach and other communication efforts of office, assists in fiscal processes of department, handles ordering of supplies, provides back-up and assistance to other team members, provides support to the Director of Procurement Services, and other administrative and support services.

Qualifications :

Required Qualifications :

• High level of professionalism
• Sound judgment in prioritizing multiple responsibilities and meeting deadlines
• Proven ability to function independently and proactively in a collaborative, complex and constantly changing environment
• Proven ability to be an excellent and supportive team member
• Excellent organizational, quantitative, written and verbal skills
• Fluency in Microsoft office suite, fluency and / or willingness to train in PeopleSoft Finance system, eVA purchasing system, Chrome River, Cascade, Adobe, Canva, and Cobblestone Contract Insight

Conditions of Employment :

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice : After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States.

James Madison University uses the E-Verify system to confirm identity and work authorization.

Additional Posting Information :

EEO Statement :

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination.

This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission.

The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity : (540) 568-6991.

Reasonable Accommodation :

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.