Executive Assistant

Job Description

Under minimum supervision, the Executive Assistant performs general office support and administrative functions on behalf of company management.

Functions to be supported include answering and routing incoming calls, supporting administrative human resources functions, working with vendors, taking meeting minutes and providing general administrative support to management.

The Executive Assistant position requires a self-starter and an individual with a keen interest in the business. The Executive Assistant will work closely with all company functions, enabling the individual to learn about company operations, human resources, and employee relations.

The Executive Assistant is expected to develop and exhibit personal initiative, attention to detail and be a team player.

An interest in a professional and / or administrative career is expected. Specific duties include, but not limited to :

• Schedule new employee orientation and assist employees with processing paperwork.
• Demonstrate initiative by staying organized and setting priorities to meet deadlines.
• Follow up with key stakeholders (employees, customers, vendors, and partners) to ensure assignments are on track and to resolve issues.
• Maintain the calendar of key company events and produce plans to ensure all events are completed on time.
• Maintain databases, tracking reports and project files.
• Produce meeting agendas, attend meetings and produce meeting notes, including tracking of follow-up items.
• Produce documents based on company standards and information provided.
• Utilize critical thinking skills to research, collect, organize, interpret, and communicate information from multiple sources (i.

e. documentation and interview).

• Perform all activities in a manner that is sensitive to, and respectful of all employees and external customers.
• Foster behavior which is consistent with teamwork, quality and professional performance, respect for the individual, dependability, empowerment and responsiveness.
• Effectively utilize technology (computers, internet, email, faxes, copiers, etc.) in performing assigned duties.

Minimum Qualifications :

• Minimum of 5 years of office administration experience in a consulting services organization.
• A college degree is desirable.
• Intermediate to advanced competency in Microsoft Office software applications (MS Word, Excel, Outlook, PowerPoint and the Internet, etc.)
• Advanced knowledge of administrative and clerical procedures and systems, such as managing files, records and literature, designing forms, and other office procedures.
• Must have solid grammar and punctuation skills, including the ability to compose letters that are grammatically correct and properly formatted.
• Excellent verbal and written communication and interpersonal skills that are collaborative and supportive.
• Strong attention to detail and organization skills to meet deadlines.
• Demonstrated track record of problem-solving skills, initiative and professionalism.
• Must be a self-starter with a track record of cooperation, flexibility and customer service.
• Mature professional with ability to maintain confidentiality.
30+ days ago