Temporary Administrative Assistant 2

Department Overview :

HELPING CREATE THE FUTURE BOISE STATE

The College of Innovation and Design (CI+D) launches innovative ideas and programs that bring value and competitive advantage to our students and supports our community.

Our programs focus on increasing access, affordability, employability, and interdisciplinary research.

Level Scope :

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and / or equipment to meet needs of area of specialization;

may work on non-routine tasks; resolves issues / makes working decisions within area of specialization or responsibility with minimal supervision.

Essential Functions :

60% of Time the Administrative Assistant 2 must :

Coordinate administrative activities which require frequent contact with executives, the public, other agencies and campus officials.

May attend meetings to relay and collect information.

Independently research, analyze, and compile information to prepare reports, handle complaints, or resolve problems; compose correspondence for supervisor on own initiative or from general instructions;

format / type a variety of executive, sensitive, confidential, official and / or legal letters and documents.

Exercise discretion and independence in applying policies and procedures

Responsible for the research, compilation, and organization of materials for administrators’ use in problem resolution.

Responsibility for financial record keeping including monitoring budgets, preparing financial transactions

Supervise student support staff or have leadwork responsibilities.

May be responsible for ensuring that assignments given to other staff are completed and timelines are met. May supervise students and staff.

35% of Time the Administrative Assistant 2

• Demonstrate flexibility and ability to prioritize multiple tasks
• Create and maintain a welcoming, orderly environment for all visitors to the Dean’s Office
• Manage all travel requests and processes
• Act as department travel delegate and process all travel requests
• Make purchases with P-card as requested by employees
• Maintain calendars for Dean and Associate Deans
• Interest and enthusiasm for innovation and higher education
• Assist with setup and hosting internal and external events

5% of Time

Perform other duties as assigned

Knowledge, Skills, Abilities :

Ability to compose official correspondence, reports, research papers and other complex documents; providing administrative support to an administrator, director or senior staff member;

designing manual and automated record management systems.

Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.

Minimum Qualifications :

Good knowledge of : office support functions including word processing; filing; composing a variety of business documents;

reception; and researching, compiling, and summarizing data for reports.

Experience : in interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems / performing liaison activities in a work setting;

coordinating activities requiring complex arrangements. Score within the top 25 on exam.

Preferred Qualifications :

College degree and experience or 5 years experience in being an Administrative Assistant 2.