MARKETING & EVENTS ASSISTANT

A D.C. Law Firm is seeking a Marketing & Events Assistant to join their team on a temp-to-hire basis. Under the general guidance of the Director of Training & Events, the Marketing & Events Assistant will be responsible for helping to coordinate the full lifecycle of the Firms training programs to include planning, production, and execution for webinars, workshops, and off-sites events as well as assisting with other client-related events.

The hours are 9 : 00am - 5 : 30pm (overtime may be required). As this is a temp to hire role, candidates cannot be currently working.

Status : Temp-to-Hire

Salary : $25 / hour, $55K+ DOE upon Conversion

Duties and Responsibilities :

Serve as Event Lead for the planning and execution of event logistics including :

• Event timelines and checklists;
• Track payments and follow up with unpaid registrants;
• Speaker coordination and technical support;
• Ensure correct number of polls, enter into Zoom, and track timing for CPE credit;
• Continuing education credit coordination;
• Proofreading and producing slides, nametags, handouts, and other materials;
• Room block management;
• Food & Beverage selections and review Banquet Event Orders;
• Attendee communications, including registration / RSVPs, dietary restrictions and special needs, and LMS messaging;
• Function space allocation and room set-ups, AV equipment;
• Packing and shipping of materials;
• On-site set-up;
• Virtual and in person event host and technical lead;
• Send preliminary survey results to speakers within one business day; and
• Post-event attendee follow-up.
• Recommend, order and maintain Firms promotional giveaways (SWAG).
• Assist Client Services Coordinator with event registration, payment, and other
• customer inquiries.
• Maintain a detailed electronic filing system for all Training Department events.
• Create and maintain event summaries for all trainings and trade conferences along with final expenses.
• Review and summarize post-event attendee evaluations for all webinars, workshops, and offsite events.
• Assist in updating and maintaining email campaign lists in Constant Contact; development of prospects lists.
• Review and suggest marketing lists for email campaigns.
• Build courses in the LMS as needed.
• Participate in team strategy sessions regarding programming and scheduling.
• Other duties as assigned.

Job Requirements :

• Bachelors degree in Marketing, Business, Hospitality, Communications or a related field required.
• Minimum 1-3 years of marketing experience, preferably in professional services.
• Experience with event / meeting planning or customer service preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
• Experience with Adobe Suite (Illustrator and PhotoShop) is a plus.
• Ability to work independently as well as on a team.
• Excellent attention to detail.
• Strong oral and written communication skills.
• Ability to multi-task in a fast-paced environment with shifting priorities and deadlines

How To Apply : Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience.

Palmer Legal Staffing is an equal opportunity employer.

About Us : Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more.

We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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