Operations Coordinator

Job Description

Job Description

Operations Coordinator

Salary Range : $47,618 - $57,141 Annually

GGRC is currently hiring for a Operations Coordinator that will be reporting to the Manager / Supervisor of Operations, this position will handle everyday higher-level facility and operational processes related to supporting our San Francisco, San Mateo, and Marin offices to ensure facilities are maintained and offices are able to operate smoothly.

Support the Manager / Supervisor of Operations with ad hoc duties and projects.

This role will require you to travel within the Counties of San Francisco, San Mateo, and Marin on an as needed basis; may be required to travel to other locations periodically.

You will need access to reliable transportation permitting travel to and between different locations throughout the day in order to perform the outlined responsibilities of the position.

What You'll Do

General

• Primary back-up for the Manager / Supervisor of Operations and Facilities Assistant.
• Anticipate and respond to general facility related office and building issues.
• Monitor office vendors visits or services at all office locations maintenance, engineering, janitorial, special supplies, shredding, and any unusual issues.
• Promptly review and process purchase order requests

Acquisitions

• Process purchase requests : maintain quotes and approvals, generate purchase orders, submit orders to vendors, monitor order completion and shipment tracking.
• Assist with researching non-company standard purchase requests from departments as needed.
• Adhere to all procurement guidelines and regulations as laid out by DGS, including competitive bids in compliance with the applicable sections of the Public Contract Code & the State Administrative Manual (SAM)

Office Premises

• Secondary contact with building management for escalated issues and vendor approvals.
• Assist with office construction buildouts, upgrades to existing spaces, moves within and between office locations.
• Oversee and maintain all office seating maps and employee seating assignments.
• Review and process special requests for off-hours / weekend use of premises from staff.
• Coordinate resolution of any major facilities issues (HVAC, security, etc.).
• Access card administration in Brivo and BluSky
• Process Market Street Bicycle Parking Access requests

Inventory / Supply Maintenance

• Maintain an Inventory Control system (ID, tracking, disposal) for all GGRC physical assets; assessing / utilizing new technology to improve accuracy and efficiency of process.
• Maintain OSOE tracking records.
• Submit DGS disposal requests.
• Assist with DDS records requirements and audits.

Office Furniture

• Coordinate office furniture inventory, movement, and installation for all office locations.
• Oversee contract workers in furniture and equipment movements.

Other

• Work with IT / HR / Supervisors on workstation assignments and equipment needs.
• Work with HR / IT to provide staff accommodation needs.
• Maintain and coordinate front-desk / receptionist back-up schedule.
• Where necessary, maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act
• Participate in special projects, and assist with additional duties or tasks, as assigned.

Requirements

Education

High School Certification

Experience

3-5 years of related experience in office administration, focusing on business operations and facility management.

Skills

• Must be available to work in-office Mondays through Fridays
• Ability to develop standard business communications, using proper grammar, spelling and punctuation
• Ability to convey complex information and ideas in a clear, concise, and professional manner.
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones.
• Proficiency with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, Adobe or similar software applications.
• Comprehension of technical perspective of facilities / equipment.
• Sufficient manual strength and dexterity to handle mailroom and operation duties.
• Use of discretion and ability to maintain confidentiality.
• Dependable, reliable, and resourceful.
• Possess high attention to detail.
• Able to work independently and as a team.
• Ability to multi-task and prioritize.
• Ability to organize proficiently.
• Must have access to reliable transportation

Competency Traits

• Initiative
• Accountability
• Customer service orientation
• Attention to detail
• Analytical thinking
• Organizational ability
• Time management
• Collaboration / teamwork
• Adaptability

Desired Qualifications

Experience in multi-cultural settings and / or multi-lingual capacity

Benefits

What are the benefits to working with GGRC?

We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage

10% employer contribution to a 403(b) retirement account to help you save for the future!

GENEROUS TIME OFF BENEFITS!!!

No really, we mean generous :

13 vacation days, 15 sick days, 10 paid holidays, 4 personal holidays, 3 winter holidays, and up to 5 paid days for continuing education

What makes GGRC so special?

GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems.

We are community minded and passionate.

GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive.

We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).

How to apply :

GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume.

If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter.

Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.

Golden Gate Regional Center is an Equal Opportunity Employer.

Employees are required to have the Covid-19 vaccine unless they have a religious or medical exemption.