Executive Assistant

Southend Pharmacy is a Houston-based, independent compounding pharmacy specializing in sterile medications and personalized pharmaceutical solutions. Licensed in over 30 states, we partner with healthcare providers to deliver high-quality, third party-tested compounds, including GLP-1 therapies. As a Legit Script-certified pharmacy, we are committed to safety, compliance, and exceptional service

Position Summary

Southend Pharmacy is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the Vice President of Operations. This individual will play a critical role in ensuring the smooth execution of daily operations, managing priorities, and enabling the Vice President of Operations to focus on strategic initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates excellent judgment, and can anticipate needs with a solutions-oriented mindset.

Please note : This position is not eligible for visa sponsorship, including F-1 student visas (CPT / OPT) or H-1B visas. Candidates must be authorized to work in the United States on a permanent basis without the need for current or future sponsorship.

Key Responsibilities

• Manage the VPOps’ calendar, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts.
• Prepare and organize reports, presentations, and correspondence for internal and external stakeholders.
• Assist with project coordination, tracking deadlines, and monitoring progress on key operational initiatives.
• Coordinate and prepare materials for leadership meetings, including agendas, minutes, and action items.
• Act as the primary point of contact for the VPOps, managing communication flow with internal teams, partners, and vendors.
• Conduct research, compile data, and prepare executive-level summaries or briefings as needed.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Support operational efficiency by identifying process improvements and providing administrative solutions.
• Arrange travel, accommodations, and logistics for meetings, conferences, and site visits.
• Perform other administrative duties and special projects as assigned.

Required Qualifications

Preferred Qualifications

Why Join Southend Pharmacy?

At Southend Pharmacy, we are committed to excellence in patient care, innovation, and operational efficiency. Joining our team means being part of a collaborative, mission-driven environment where your contributions directly support the success of our pharmacy operations and the communities we serve.