Accounting Clerk/Assistant

On-Board Administrative is hiring an Accounting Clerk / Assistant

For immediate consideration please send your resume to

Subject Line : Position Title and State you are Located

About Us :

On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees.

We offer benefits as well as 401k.

Position Details :

Position Type : Direct Hire

Job Location : Houston, Tx

Benefits : 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance

Compensation : $ 21-25 / hour

The Accounting Clerk / Assistant is primarily responsible for assisting with account payables, receivables and completing the necessary clerical work accurately, in accordance with current accounting practices.

Responsibilities also include performing general office tasks, organizing and delivering documents, filing, reporting, updating records and maintaining proper communication across multiple departments, customers and vendors.

General Responsibilities

• Assist AP / AR Manager with documentation on internal processes for accounts payables and receivables.
• Receive and sort documents such as invoices, checks and any other business transactions.
• Review invoices against purchase orders and ensure they have the appropriate documentation and approval prior to payment. Researches discrepancies.
• Print, obtain signatures on accounts payable checks and distribute signed checks as required.
• Maintain all financial information and records (copies of paid invoices, checks, documentation, reimbursements, reports, vendor files, receipts, spreadsheets) in the company’s accounting filing system, ensuring the availability of documentation, and in compliance with established policies and regulatory guidelines.
• Assist with billing, invoicing, collections and shipping documentation, and post transactions in the company’s accounting software and update the appropriate accounts ledgers.
• Submit invoices electronically through customer online accounting portals when required
• Compute and record charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items, and post the financial transactions under the proper accounts.
• Prepare vouchers, invoices, checks, account statements, reports, records and reviews for accuracy.
• Submit invoices electronically through the customers online accounting portals, when required.
• Compiles information related to projects and field service jobs for proper invoicing.
• Assist employees, vendors, clients, or customers by answering questions related to accounts payables and receivables.
• Process credit card payments.
• Research and process client and vendor’ claims for invoice payment.
• Communicate customers and vendors of the required information and documents (credit application, credit verification, W9, tax certification, etc.

for processing transactions.

• Responsible for setting up new clients in the company’s system and assisting with credit verification to set up the corresponding payment terms in accordance with the company’s guidelines.
• Complete any client’ contract-specific forms required to submit invoices.

Report clients and vendors accounts’ status to the appropriate departments (Sales, Engineering, Shipping / Receiving).

Assist in preparing month-end reports. Perform filing and copying tasks. Participate in meetings for the purpose of conveying and / or gathering information required to perform the job functions.

Any other tasks as assigned.

Qualifications

College degree or 3 years of relevant accounts receivables / payables related experience.

Understanding of basic accounting principles, processes and reports.

Experience using bookkeeping software applications and spreadsheets.

Familiarity with Great Plains is a plus.

Critical thinking, analytical and problem-solving skills. Integrity and discretion when handling the company’s financial information and data.

Knowledge of MS Office : Excel, Word, Power Point. Strong organizational, communication and interpersonal skills and attention to detail.

Willingness to learn continued growth and learning.

Working Conditions and Schedule

Office environment with moderate noise levels. Should be able to multitask and work under pressure to meet deadlines with moderate supervision.

Work Hours Monday to Friday 8am 5pm.

Any overtime must be pre-approved by the immediate supervisor.

On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.

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