ADMINISTRATIVE ASSISTANT

Administrative Assistant

Provide high-level administrative support to the Divisional Director of I / DD Services and ensure effective operational oversight across all I / DD programs and initiatives.

Specific Responsibilities :

• Accept and screen phone calls; route calls; respond to routine ones.
• Review emails and respond to routine ones.
• Read, research, and route correspondence.
• Draft letters and documents.
• Prepare reports by collecting and analyzing information.
• Collect and analyze information; initiate telecommunications as needed.
• Maintain the Divisional Director's appointment schedule by planning and scheduling meetings.
• Type memos, reports, letters, meeting minutes, etc., which may be confidential in nature.
• Maintain confidentiality and protect operations by keeping confidential information.
• Establish, maintain, and revise record-keeping and filing systems.
• Classify, sort, and file correspondence, records, and other documents.
• Maintain an accurate record of all cell phones within the program. Collect this equipment when it is no longer being used by the person it was originally assigned to; secure this equipment until it is reassigned.
• Complete all special projects.
• Serves as a liaison between the I / DD Administration and Residential.
• Contribute to team effort by accomplishing related results as needed.
• Maintain and update Long Island IRA location contacts monthly.
• Serve as a chair on specific committees as needed.

Independently perform the following functions :

Financial :

CHR :

Qualifications :

Relationship with Others :

In addition, employees need to possess the following characteristics :

Working Conditions :

Scope of Responsibility :

All other duties, as deemed necessary outlined by the divisional director or designee. Serve as assistant to the Divisional Director responsible for maintaining all aspects of a well-run office.