Grant Contract and Budget Associate

Position Overview

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make a difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world.

Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission : The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others.

These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% company match, 5 weeks of time off, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view the 2024 Total Rewards Guide .

The Grant Contract and Budget Associate provides grant contract and budget support across disciplines by performing various contractual, clerical, monitoring and accounting functions to ensure that all grant dollars are managed in accordance with sponsor restrictions and sponsor reporting requirements are met in a timely and organized fashion.

After the first 90 days, it is possible to work up to 2 days / week remotely contingent upon performance.

This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion. Duties and Responsibilities

• Assist the Contract Administrator in preparing and tracking basic subaward and other contractual agreements with collaborators.
• Send, track and ensure completion of sub-award forms. Assist with sub-recipient monitoring.
• Prepare and send correspondence to faculty members with active grant accounts, and external subcontractors, regarding reporting and grant administration deadlines.
• Identify all the rules and regulations that govern awards. Obtain and / or know where to find complete copies of those regulations, and relay that information to grant recipients and University personnel as appropriate.
• Review incoming award documentation to determine if the award was made as proposed or if the sponsor is proposing changes.

Review sponsor requirements to ensure they are acceptable from a financial standpoint. Prepare the incoming award documentation and acknowledgments for endorsement by the Executive Director.

• Serve as a resource to faculty by answering their inquiries regarding their accounts, such as status and remaining balances, and status of any subaward agreements.
• Ensure that appropriate key personnel complete the Financial Conflict of Interest module. Track any necessary reporting and answer basic questions.
• Perform detailed account analyses as required to troubleshoot problems, verify accuracy, determine contract amounts, or provide data to funding agency
• Assist faculty in developing extramural proposals with emphasis on a budget that is accurate, complete and in compliance with sponsor regulations as well as University Business Policies and Procedures.
• Prepare pertinent documentation to request new restricted account numbers from the Comptroller’s Office. Disseminate new account information to the project directors when the account becomes available.

Prompt appropriate parties to initiate paperwork for time sensitive budget items.

• Monitor grant accounts to identify potential over- and under-expenditure problems. Inform the grant holder of any such problems, and jointly formulate a plan of corrective actions.
• Prepare for and participate in university-wide training in grant administration matters and University Policies and Procedures.
• Maintain all grant-related files in an organized manner, making it possible for all staff members to find pertinent documents in a timely manner

Required Knowledge, Skills and Abilities

• High school diploma or equivalent
• Three or more years of demonstrated experience in detailed record-keeping such as accounting, contracting, and / or grants administration
• Customer service-orientation
• Excellent oral and written communication and interpersonal skills applicable across diverse constituencies
• Strong computer competency, to include proficiency in Microsoft Word, Access, Excel, and PowerPoint, and web-based applications
• Demonstrated attention to detail, professional attitude, and ability to maintain confidentiality.
• Ability to support the University’s Catholic, Jesuit mission

Preferred Knowledge, Skills and Abilities Bachelor’s degree in a related field

Familiarity with universities and contracting and / or grants accounting experience are highly desirable Department Research & Sponsored Prgs