Regional Program Coordinator

Summary : AIPAC’s mission is to encourage and persuade the U.S. government to enact specific policies that create a strong, enduring, mutually beneficial relationship with our ally Israel.

Our focus is clear - we come to work every day motivated to keep America strong and Israel secure.

We are looking to hire a Regional Program Coordinator to assist with the planning and execution of local in-person and virtual events and to perform tasks ensuring smooth back-end operations in the region.

Job Duties & Responsibilities :

• Assist the Regional Program Director with the planning and executing large in-person and virtual events for the Southern States Region.
• Facilitate the planning and execution of small in-person events, including but not limited to marketing, communications, vendor research and negotiation, day-of logistics, and creation and preparation of event materials.
• Attend and staff various local and national events.
• Maintain supply / organization of event materials.
• Process program related expenses and invoices.
• Coordinate speaker itineraries including booking hotels, flights, and local transportation.
• Assist Regional Operations Director in the daily management of the Florida office, including but not limited to preparation for internal meetings, collecting / sending / distributing mail, maintaining office organization / cleanliness and more.
• Develop proficiency in the use of AIPAC’s CRM database to manage member information and provide support to development staff.
• Other responsibilities as assigned.

Qualifications / Skills :

• Excellent interpersonal and communication skills.
• Highly motivated, enthusiastic self-starter with a positive can-do attitude.
• Extremely well organized and detail oriented with a commitment to consistent, outstanding quality.
• Able to perform calmly and effectively in high-pressure, fast-paced situations and able to adapt quickly to change and problem solve to address emerging challenges.
• Possess the ability to multi-task and make thoughtful decisions with little direction in high-stakes situations.
• Previous experience handling multiple, time-sensitive projects with overlapping deadlines.
• Excellent research and writing skills.
• 2-4 years of experience in events planning or a related field.
• Bachelor’s degree preferred.
• Passion for a strong U.S.-Israel relationship and knowledge of and interest in the Jewish community.
• Fully competent in the Microsoft Office Suite (especially Microsoft Excel, Word and Outlook) and able to learn new technology platforms easily.

AIPAC offers a competitive and comprehensive benefits package that contributes to employees overall total compensation package.

We are currently working remotely two days a week, and in our offices the other three. AIPAC is an equal opportunity employer.

Posting Instructions :

• Please provide a cover letter with a resume to be considered. Incomplete applications with missing documentation will not be considered.
• If applying for more than one position, please use the 'Attachment' function to attach a position-specific cover letter.
• Please use your legal names when completing the employment application (No nicknames).

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