Payroll Specialist

Payroll Specialist

Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.

About the Role :

We are looking for a Payroll Specialist to join our team. The ideal candidate will have a strong background in payroll processing and will be a self-starter who enjoys working in a rapidly growing environment where she / he can make a significant impact.

This position requires strong communication skills and the ability to interact with external parties and with internal employees.

This is a hybrid role and requires coming into our office in Sunnyvale weekly on Mondays and Tuesdays.

What You’ll Do :

• Prepare the U.S. semi-monthly payroll for both exempt and nonexempt employees.
• Prepare and process payroll to ensure accurate, timely processing of payroll in compliance with Company's policies and procedures and with federal, state, and local tax regulations.

Prepare and process off-cycle payroll as needed.

• Perform audits prior to payroll transmission and resolve discrepancies found in reconciliations.
• Prepare payroll-related journal entries and reconciliations. Document and update the payroll procedures.
• Support external financial audit.
• Ad hoc requests related to payroll reporting from accounting, stock plan administration, HR, and other functional groups.
• Maintain awareness of changes in laws and regulations that impact payroll.
• Participate in special projects (i.e., Audits and Quarterly Government Reports).

Experience We’re Looking For :

• 3-5 years practical payroll work experience required. Must have recent public company experience with a similar size multi-state organization (500-1000 employees).
• Hands-on experience with ADP Workforce Now and NetSuite required. Solid understanding of all federal / state wage and hour laws related to payroll including garnishments, benefits, leave of absence, 401k, FSA, and taxes.

Working knowledge of payroll best practices.

• Experience with payroll accounting including journal entries and account reconciliation preferred.
• Exposure to RSUs, Non-Qualified Stock Options, and ISO’s.
• Strong people skills and the ability to discreetly handle confidential information.
• Ability to understand payroll issues, demonstrate resourcefulness, resolve problems, and manage multiple projects in a timely manner.
• Strong analytical & problem-solving skills to research and resolve inquiries and respond in a timely manner.
• Organizational skills : task prioritization and effective time management. Ability to multitask, prioritize, and meet time-sensitive deadlines.
• Excellent customer service and communication skills, both written & verbal.
• Microsoft Office Suite including Outlook, Word, Excel (ability to perform pivots, V-lookups, and other functions).
• Bachelor’s Degree in Accounting, Finance, Business Administration, or related field preferred.

What We Offer :

Working at Ooma means being a team player, while allowing your individual voice to come through. And, you'll receive competitive compensation, benefits, and generous company perks.

• Comprehensive Medical / Dental / Vision insurance for you and eligible dependents
• Income Protection Benefits (Basic Life and AD&D, Short- and Long-term disability)
• Commuter benefits
• 401k & employer match
• Employee Stock Purchase Plan (ESPP)
• Flexible vacation, sick days, as well as corporate holidays observed
• Employee Assistance Program
• Life Balance benefits with Travel assistance services and Identity theft and will preparation services

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