Certified Payroll Specialist

Job Summary :

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The Certified Payroll Specialist will manage and oversee the preparation and submission of certified payroll reports for public works projects.

This role requires meticulous attention to detail, a thorough understanding of prevailing wage laws, and the ability to ensure compliance with all relevant regulations.

This position will report to the Payroll Manager.

Key Responsibilities :

Data Entry :

• Enter payroll information into the payroll system accurately and promptly.
• Input timekeeping data, including hours worked, overtime, and leave taken.
• Prepare and submit weekly certified payroll reports in accordance with federal, state, and local regulations.
• Maintain accurate records of hours worked, wages paid, and fringe benefits.
• Maintain constant communication with all subcontractors and general contractors.
• Verify employee classifications and wages to ensure they meet prevailing wage requirements.

Communication :

• Communicate with employees to resolve any payroll discrepancies or inquiries.
• Work closely with the HR department to ensure accurate employee information.
• Maintain constant communication with all subcontractors and general contractors.

Documentation and Reporting :

• Collect and review timesheets, wage determinations, and other payroll documentation.
• Prepare and submit accurate payroll reports to contracting agencies and clients.
• Resolve any discrepancies or issues related to certified payroll reports.

Audits and Inspections :

• Assist with internal and external audits related to certified payroll.
• Prepare necessary documentation and respond to audit inquiries promptly.
• Ensure all payroll records are available for inspection by relevant authorities.
• Review subcontractor reports for discrepancies.

Skills :

• Strong understanding of federal, state, and local payroll regulations.
• Proficient in payroll software and Microsoft Office Suite (especially Excel).
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.

In-Office position only.

Part-Time Position : 0-24 hours.

Hourly Range : $25 - $29

This job description outlines the essential functions and qualifications needed for a Certified Payroll Specialist. Depending on the specific company and industry, additional responsibilities or requirements may be necessary.

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