Our client at LHH is looking for a Legal Secretary to join their growing team!
Responsibilities :
- Administrative Support : Provide administrative assistance to attorneys by managing calendars, scheduling appointments, organizing meetings, and coordinating travel arrangements.
- Document Preparation : Assist in the drafting, formatting, and proofreading of legal documents, including contracts, agreements, leases, deeds, and correspondence.
- Client Communication : Serve as a primary point of contact for clients, responding to inquiries, relaying messages, and ensuring effective communication between clients and attorneys.
- File Management : Maintain organized electronic and physical filing systems for case documents, correspondence, and client records, ensuring efficient retrieval and storage of information.
- Research : Conduct legal research on real estate laws, regulations, and precedents using online databases and resources to support attorneys in case preparation and strategy.
- Billing and Accounting : Assist with timekeeping, billing, and invoicing tasks, including preparing and reviewing client invoices, tracking billable hours, and managing accounts receivable.
- Court Filings : Prepare and file legal documents with courts, government agencies, and other relevant entities, ensuring compliance with procedural requirements and deadlines.
- Office Management : Perform general office tasks such as answering phones, greeting visitors, ordering supplies, and maintaining office equipment to support overall office efficiency.
- Confidentiality : Maintain strict confidentiality of sensitive information and client matters in accordance with ethical and legal standards.
- Ad Hoc Tasks : Handle additional administrative and clerical tasks as assigned by attorneys or firm management to support overall operations.
Qualifications :
- Previous experience as a legal secretary or administrative assistant in a real estate law firm or related field preferred.
- Proficiency in legal terminology, document preparation, and case management software (e.g., Microsoft Office Suite, Legal Solutions).
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Excellent communication skills, both written and verbal, with a professional demeanor in client interactions.
- Attention to detail and accuracy in document preparation, proofreading, and data entry.
- Ability to work independently with minimal supervision and as part of a collaborative team.
- Familiarity with legal research methods and online databases preferred.
- Bachelor's degree or relevant certification in legal studies, business administration, or a related field preferred.
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