Required Qualifications : Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- Skill in proofreading and preparing grammatically correct documents with attention to detail.
- Advanced level working knowledge of Microsoft Office.
- Ability to provide excellent customer service.
- Ability to multi-task under pressure and complete work within established deadlines.
- Strong organizational skills.
Preferred Qualifications
- Three years of experience as an administrative assistant to an executive with strong understanding of proper protocol, especially with dignitaries and high-level administrators.
- Experience managing student workers.
- Baccalaureate degree.
- Proficient in Concur, SAP.
Job Description Reporting to the Senior Vice Provost (SVP), the Senior Administrative Assistant is responsible for providing administrative support to the SVP and assisting other staff members of the Provost’s Office with administrative activities. Job Duties
- Manage the calendar of the SVP by scheduling meetings and appointments.
- Prepare accurate and timely reports, correspondence, meeting minutes and other documents as required.
- Answer and screen incoming calls, greet guests, provide customer service to students, staff, faculty and guests, handle incoming inquiries by researching and providing accurate answers.
- Process travel requests and expense reports for the provost staff members.
- Assist SVP with various special projects and initiatives.
- Coordinate events for the Provost’s Office.
- Process PCRs, create requisitions / purchase orders and pay invoices.
- Manage the UPPS review cycle for the Division of Academic Affairs and all Academic Affairs policy statements for which the SVP or Provost is the senior reviewer.
- Manage student workers.
- Participate in all commencement ceremonies on the Core Commencement Team.
- Other duties as assigned.
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