Legal Administrative Assistant

Job Description

Job Description

Entry-Level Legal Operations Specialist

Are you a highly energetic, detail-oriented individual looking to launch your career in the legal field? Our rapidly growing Legal Document Retrieval service is seeking motivated team members for our Production Department with potential cross-training into our File Coordinator Department . This is a fantastic opportunity to gain valuable legal knowledge, develop new skills, and grow with an established company committed to a strong work ethic and team collaboration.

What You'll Do & Learn :

This role involves a blend of administrative and coordination tasks designed to give you a comprehensive understanding of legal document retrieval.

In the Production Department, you will :

Accurately scan and process legal documents.

Manage and maintain efficient physical and digital filing systems.

Perform essential data entry, word processing, and document updates.

Help organize common office areas and assist with general office duties.

Provide support for client reception as needed.

In the File Coordinator Department, you may also :

Manage a high volume of incoming and outgoing calls (75-100 daily) to medical facilities, insurance companies, and other entities to obtain requested records.

Work towards the goal of obtaining all subpoenaed documents within a 30-day timeframe.

Maintain meticulous and brief, accurate file notations for up to 500 active files.

Across both roles, you will :

Gain invaluable hands-on experience with subpoenas, direct questions, and various legal processes.

Work collaboratively in a fast-paced, in-office environment (no remote options).

Who We're Looking For :

High energy with a mature attitude and ability to thrive in a fast-paced setting.

Strong independent work ethic combined with excellent teamwork skills.

Good typing skills is a job requirement (45+ WPM) and strong grammar.

Exceptional attention to detail and organizational abilities.

Excellent communication and customer service skills.

Proficiency with MS Office products and strong general computer skills.

Consistent and solid work history.

Ability to multitask and prioritize effectively.

Reliable transportation and ability to stand for 8 hours a day.

Minimum 18 years of age.

Previous administrative, legal, or medical experience is a plus, but not required – we're ready to train dedicated individuals!

Compensation & Benefits :

Competitive entry-level salary.

Bonus program eligibility after just 90 days.

Full benefits package including medical and dental insurance.

401(k) with company match and profit sharing

Clear opportunities for advancement and continuous skill development.

Company Description

Woman owned and operated!

Company Description

Woman owned and operated!

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