Administrative Specialist II, Variable Hour

THE POSITION

The Juvenile Department is looking for a variable hour Administrative Specialist II to assist both the Conciliation Services team and Juvenile front desk.

This Administrative Specialist II will be trained to backup the Administrative Specialist in Conciliation Services, with service delivery, including interfacing with the public via telephone, email, and in person, to communicate standard program needs.

This position liaises with court staff and the family law assistance program, collecting and entering program data while maintaining records and electronic files.

This position will also be cross-trained in covering Juvenile front desk reception, interacting with the public and staff on a daily basis in managing day-to-day workflow and courtroom activities.

This is a part-time, variable hour position that requires up to 20 hours of work per week.

The ideal candidate will hold the following skillsets :

• Highly technical computer skills, including database management.
• Abie to utilize active listening skills and is empathetic and patient during times of high stress.
• Excellent communication and organizational skills.
• Responsive and pro-active.
• Capable of multi-tasking and making sound decisions.
• Collaborative and always a team player.
• Abie to pivot.
• Can refer to proper staff for clarification.
• Strong boundary setting during stressful situations.
• Able to work flexible hours Monday through Friday.

ESSENTIAL JOB DUTIES

This position is classified as an Administrative Specialist II. Classification descriptions are typically written broadly.

To review the full information on this classification, please use the following link : Administrative Specialist II.

Variable Hour positions are at-will and hours are limited to 20 hours per week. These positions will accrue sick time and are not eligible for medical, dental, or vision benefits.

MINIMUM QUALIFICATIONS

Education and Experience :

• A high school diploma or equivalent; and
• Three (3) years of progressively responsible experience providing administrative or clerical support.
• Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.

Additional Licenses, Certificates, Physical Abilities and Specialty Requirements :

Must successfully pass a comprehensive background check.

Please be clear and specific in the applicable sections of the employment application about how your background is relevant.

This information must also be consistent with your supplemental question responses. Please note : Answers to the supplemental questions are typically evaluated separately from your application.

SUPPLEMENTAL INFORMATION

Our Commitment to You

We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities.

Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony.

We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community.

We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

Next Steps

• Apply today! In lieu of a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act.
• MQ Review : HR will screen applications for MQs after the posting closes on September 15, 2024.
• Subject Matter Expert (SME) Review : Depending on the number of applicants that meet MQs, a SME panel may perform an in-depth evaluation of your application materials, including your responses to the supplemental questions.

This process will begin after September 22, 2024.

• Panel Interview(s) : Our goal is to schedule panel interviews with the top six to eight (6-8) candidates who successfully pass the SME Review as soon as possible.
• Offer of Appointment : Human Resources will conduct a salary analysis for the successful candidate(s) and extend an offer of appointment.
• Start Date : A start date will be determined after all conditions of employment have been met.

Please note : This recruitment may be used to fill future full-time and part-time vacancies in the same classification, or job family, that may become available within the next six-month period.

Veterans' Preference

If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link : Veterans' Preference Points.

Accommodation under the Americans with Disabilities Act Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment.

To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail : [email protected] at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status of Your Application

You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition.

If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about this and other recruitments.

Additional Resources :

• New to GovernmentJobs.com? Visit for a comprehensive, step-by-step guide on the application process.
• For technical support, contact Government Job's Live Application Support at 855-524-5627.

Questions (?) Regarding This Recruitment

Gregory Garabedian, Talent Acquisition Business Partner

Gregory [email protected]